Agenda - Council - 02/28/2012 - Laserfiche WebLink

Home

CC Regular Session 4. 1. Meeting Date: 02/28/2012 Submitted For: Kurt Ulrich By: Jo Thieling, Administrative Services Information Title: Approve Community and Business Event Participation Background: Annually, the City Council and key City staff participate in various gala and golf events in support of community and business organizations. The City's Discretionary Expenditures Policy requires that annually, the City Administrator review upcoming events with the Council. Additionally, the policy states that annually the Council will establish a maximum amount for community and business relation expenses. Events anticipated for 2012 include the following: Anoka Area Chamber Gala, February Boy Scout Breakfast, February Mayors Prayer Breakfast, March Mercy Unity Foundation Crystal Ball, April Golf Events (May - September): Anoka Area Chamber of Commerce Anoka/Ramsey Rotary Anoka Technical College Bridge Link Mercy & Unity Hospitals Ramsey Lions North Metro Mayors Association Golfing for Groceries - Village Bank It should be noted that annually, the EDA members budget for and participate in a number of community and business events for business retention and expansion purposes. Additionally, the HRA members and staff participate in events on behalf of The COR. The budget and member participation is approved by each of those boards annually. Recommendation: Staff recommends that the Council review the list of events provided by staff. If there are some Council feels should be omitted, or any events Council would like to add, this item may be removed from the Consent Agenda and placed on the Regular Agenda for further discussion and direction. The suggested motion has been crafted to include the same events as in past years. Funding Source: The amount budgeted for 2012 for participation in community and business events is $3,400. That amount would come out of the miscellaneous operating and supplies (Mayor & Council) budget. If additional funding is required, staff recommends designating funds from the Council Contingency Fund. Council Action: