Agenda - Economic Development Authority - 03/08/2012

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Vil Lg eP rofile.com® Community Maps & Books, From Traditional to Digital" Mailing Address: 33 N. Geneva Street, Elgin, Illinois 60120 Phone: (800) 600 -0134 Fax: (847) 468 -6802 Internet Address: www.villageprofile.com COMMUNITY MAP PUBLISHING PROGRAM AUTHORIZATION AGREEMENT This Authorization Agreement ( "Agreement ") is entered into this Day of , 2012 effective date between VILLAGE PROFILE. COM, INC., a corporation of the State of Illinois, with its place of business at 33 N. Geneva, Elgin, Illinois, 60120 ( "PUBLISHER ") and THE CITY OF RAMSEY, STATE OF MINNESOTA ( "CITY" 1,, RECITALS WHEREAS, the CITY is desirous of obtaining a professionally produced, turn -key Map (PUBLICATION), and WHEREAS, PUBLISHER is in the business of pro- ducing such professional, turn -key publications for CITYS and other local community development groups, NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth in this Agreement, the parties agree as follows: 1. LICENSE. CITY, as LICENSOR, hereby grants to PUBLISHER, as LICENSEE, a license to use the name of LICENSOR in connection with the sale of advertising, preparation, and printing of the PUBLICATION as set forth herein in consideration of the royalties set forth herein. The PUBLISHER as LICENSEE shall own the legal copyright of the PUBLICATION and shall have final control over the editorial content, format and design of the PUBLICATION, subject to the limitations in Paragraph 4 herein. The PUBLISHERS copyrights and pending patent provides protection rights which will be enforced in the event any component of the Convergence Publishing Program® is replicated in print, or digitally online, or in mobile form without the express written consent of the PUBLISHER. 2. FORMAT. The PUBLISHER agrees to produce a street map PUBLICATION with the following specifications: The PUBLICATION shall contain general information and editorial content as directed by the CITY and outlined below: 1. Feature side of Map: Community Profile and photographs to appear as space allows. 2. Cover side of Map: Four color guaranteed. A detailed street map of the City shall appear detailing municipal boundaries, all primary, secondary, neighbor- hood roads and municipal landmarks. The PUBLICATION shall be printed on 70ff enamel text paper stock in full color. 3. QUANTITY TO BE PRINTED. The PUBLISHER shall furnish the CITY, at no charge 5,000 copies of the Small Format Map, plus advertisers copies. Advertisers shall receive one copy of the PUBLICATION for every ($20) twenty dollars in ad revenue. The PUBLISHER shall deliver CITY and advertiser copies to CITY for distribution. A. LOCAL PRINT POLICY: CITY printing firms shall be given the opportunity to bid on the printing of the publication, subject to meeting PUBLISH - ER's quality standards and their bids must be less than PUBLISHER's current verifiable print cost including shipping to the CITY. 4. QUALITY CONTROL. The CITY shall have complete quality control over the contents of the PUBLICATION. The PUBLISHER shall submit to the CITY a complete proof prior to printing the PUBLICATION. The CITY shall be responsible for securing map data from city or county engineers, as well as editorial and photographic data as specified by PUBLISHER. In addition, CITY shall be responsible for reviewing and approving the Publication in a time table determined by PUBLISHER. The PUBLISHER reserves the right to assume full authority in procuring PUBLICATION data through its sources, in the event PUBLICATION data is not received from the CITY within ten (10) business days of data procurement receipt deadlines, to be established at beginning of start of sales. 5. RESPONSIBILITY FOR CREATION AND PRODUCTION. The PUBLISHER shall be completely responsible for advertising sales, cartography, creative design, layout, typesetting, makeup and printing of the PUBLICATION. It is further agreed that the PUBLISHERS graphic designer shall consult with the CITY in creating the cover graphics to CITY specifications. A. Mailings & Promotion: The CITY hereby expressly grants the PUBLISHER its permission to solicit advertising space in the PUBLICATION from all businesses in the community area. At the beginning, mid point and final notice of the advertising sales campaign, the CITY agrees to circulate an introduction letter, via email blast, fax blast and conventional mail to its businesses announcing the PUBLICATION. The PUBLISHER shall prepare the initial announcement and mid- point and final announcement and the CITY may edit the letter prior to generating it via email blast, fax blast and conventional mail, The CITY shall provide the PUBLISHER, at no cost, with letterhead, envelopes, and labels necessary for the conventional mailing, The PUBLISHER shall pay the cost of postage for the mailing, and do the mailing from the PUBLISHERS office in Elgin, Illinois, The CITY agrees to encourage advertising support in its community and to publicize the intent, scope and distribution plan for the PUBLICATION through its normal channels of communication, that is newsletters, newspapers, local media, etc. The PUBLISHER shall provide a PUBLICATION announcement press release to the CITY to forward to all local media outlets. B. Advertising Sales, Billing and Collection Responsibility: The PUBLISHER shall be solely responsible for the sale of advertising in the PUBLICA- TION. The CITY agrees to provide PUBLISHERS advertising sales representative with work space in the CITY's office and a telephone for calls to prospective ad vertisers. In addition, the CITY agrees to accept and record incoming messages for PUBLISHERS salesperson, to facilitate the efficiency of the sales campaign. It is expressly understood by and between the parties that the CITY is in no way responsible for the billing or collection of any PUBLICATION advertising. All finan- cial matters between advertisers and the PUBLISHER shall be handled between the PUBLISHER and the individual advertisers. C. Delivery of Publication: All critical dates shall be reflected in the production schedule. The production schedule shall be provided to the CITY upon the start of the project. Delays in receiving materials from the CITY shall result in a later delivery date, based on the number of week(s) that materials are delayed arriving in our offices. In the event approvals are not received within (30) thirty days of delivery of document proofs, the PUBLISHER reserves the right to publish the PUBLICATION as originally presented in proof form. Production of the PUBLICATION requires a minimum of 120 days from the conclusion of sales to delivery of the PUBLICATION. A revised production schedule will be provided in the event sales extend beyond the dates originally scheduled. 6. EXPENSES OF CITY. It is expressly understood that the CITY is not to be billed for any expense not enumerated in this Agreement except as to what it may specifically agree to in writing.