Agenda - Council Work Session - 03/13/2012

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2. Where two equally qualified households apply for a unit, preference should be given to the larger household that is most suitable to the unit size; and b. Cooperatively Developed Housing Plan/Agreement to Provide Other Rental Assistance: Minnesota Housing requires a development receiving priority under the Rental Assistance category for entering into a cooperatively developed housing plan/agreement with the local Public Housing Authority or Redevelopment Authority or other similar entity to provide other rental assistance ; therefore: 1. The written selection plan between the owner and the local housing authority or other similar entity must include provisions to support and implement the cooperatively developed housing plan/agreement to provide other rental assistance. Smoke Free Building/s*: If applicable, provide the written policy prohibiting smoking in all the units and all common areas within the building/s of the project for the term of the declaration. The project must include a non-smoking clause in the lease for every household. The written policy must be submitted with the application and should include procedures regarding transitioning to smoke -free for existing residents and establishment of smoking areas outside of units and common areas if applicable. Consequences for violating the smoke -free policy are determined by owner but must be included in the written policy. Identity of Interest: Provide a written disclosure as to any and all Identity of Interest parties (See Chapter 3 I & J). Allocation Fee: Submit the nonrefundable Allocation Fee, based on the annual tax credit reservation amount (See Chapter 9 D and E). Additional fees for additional credits secured at carryover will be collected following the award. Complete an Application Fee Remittance Form and attach with the payment to top of application package. Project Design Certification Form: Provide a completed form signed and dated by the Developer and the Architect. Unit and Development Characteristics Profile Form: Provide a completed form indicating the unit counts and the related funding sources. C. Placed in Service Requirements Generally, the placed in service date for HTC purposes, for a newly constructed building or for rehabilitation expenditures in an existing building, is the date when the first unit in the building is certified as available for occupancy. The placed in service date must occur for all buildings within a project within two years after the allocation year of tax credits. An approved Minnesota Housing 8609 form must contain the signature of the authorized Minnesota Housing representative. Minnesota Housing will issue an approved IRS Form 8609 within 30 days after all the following items have been received by Minnesota Housing in a satisfactory form and substance. Issuance of the Minnesota Housing approved IRS Form 8609 is to be done only by Minnesota Housing or, as applicable, an authorized Suballocator. An approved Form 8609 shall not be created by any other entity. The owner/agent shall not file a Form 8609 with the Internal Revenue Service in advance of the owner/agent's receipt of the Minnesota Housing signed version of the approved Form 8609. In addition, the owner/agent shall not electronically file a Form 8609 with the Internal Revenue Service which does not accurately reflect the information contained on the Minnesota Housing signed version of the approved Form 8609. (Also refer to Chapter 3.G Unacceptable Practices.) A condition to this effect will be added to the Carryover Agreement. If Minnesota Housing is the credit -allocating agency, filing a complete 8609 application package now involves certain documents being filed electronically. Please refer to Minnesota Housing's website at http://www.mnhousing.gov/housing/tax-credits/allocation/MHFA 004683.aspx for additional important 2012 Housing Tax Credit Procedural Manual 142