Agenda - Council - 03/27/2012 - Laserfiche WebLink

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CC Regular Session 4. 4. Meeting Date: 03/27/2012 Submitted For: Grant Riemer By: MaryJo Warner, Engineering/Public Works Information Title: Award Bid for 2012 Street Sweeping Contract Background: On October 18, 2011 staff presented to the Public Works Committee three options to contract out spring sweeping. Option One: Was the contractor supply additional sweepers and work with city staff to perform the task. The most common scenario in this option is the contractor supplies X number of additional sweepers and the city supplies the dump trucks and water truck needed to support the operation. Upside would be sweeping time would be cut dramatically, but the downside is staff and equipment would still be required. Option Two: Would have the contractor perform all aspect's of the operation, including hauling the debris and supplying the water truck. The upside would be public works staff would be free to work on other spring time projects. The down side would be expense. Rates for equipment rental were running from $76.00-$83.00 / hour for pickup broom sweepers and $80.00 / hour for tandem dump trucks in 2011. Option Three: Would be a combination of the first two options. Have the contracted forces sweep our curb/storm-water areas and city staff could sweep the ditched areas. The curbed areas are more time sensitive, while the ditched areas allow for more flexibility. The Public Works Committee recommended to City Council Option 3, a combination of the first two options with contracted forces sweeping curb/stormwater area and city staff sweeping ditched areas, estimating 200 hours or $16,000. On November 7, 2011 City Council approved Option 3, authorizing staff to seek RFP's for 2012 spring street sweeping, and include an add alternate for disposal of road debris. On February 17 and February 24, 2012 Advertisement for Bids were published in the Anoka Union Newspaper and five contractors were mailed invitation to bid. No bids were received by the bid due date. Staff contacted the three contractors that requested the contractor documents and found out the reason they did not bid was because they did not own a regenerative sweeper. Therefore, the contract documents were revised to pickup broom street sweeping only and published again on March 16, 2012. Bids will be opened and tabulated on Friday, March 23, 2012 and those results will be presented to City Council. Notification: Observations: