Agenda - Council - 04/10/2012 - Laserfiche WebLink

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7.2 Vacation Donation Policy Policy Purpose The purpose of this policy is to set forth the conditions and procedures under which employees will be allowed to voluntarily donate accrued vacation leave to fellow employees. Vacation leave may voluntarily be donated to employees who have a serious medical condition under the Family and Medical Leave Act and who have no accrued and banked vacation, sick, or paid holiday leave or compensatory time off available. Applicability The provisions of this policy are applicable to all City personnel who are eligible to accrue vacation leave. Specifically, both the donor and the recipient must be regular employees who have worked a minimum of one calendar year and who have successfully completed probation. General With the approval of the City Administrator, City employees who have accrued and unused vacation leave will be allowed to donate a portion of such leave to fellow employees who have serious medical conditions that prohibit them from working. Conditions Governing Donation The donation of vacation leave from one employee to another is governed by the following: • An employee is only eligible to receive donated vacation leave for time lost from work due to their serious medical condition as defined in the Family Medical Leave Act. • An employee will only be eligible to receive donated vacation leave after all accrued sick leave, paid holidays (if available), compensatory time off, and vacation leave have been exhausted. • No employee will be allowed to receive more than 360 hours of donated vacation leave for any single serious medical condition without the written approval of the City Administrator. • An employee may donate no more than sixteen (16) hours per calendar year to a single fellow employee. • Donation of vacation leave will not be allowed once an employee is determined to be unable to return to work and/or has exhausted all leave options; including, FMLA as outlined in the City's Family and Medical Leave Policy, an Extended Medical Leave as authorized by the City Administrator as defined within of the Personnel Policy, and a Leave of Absence as authorized by the City Council as defined within the Personnel Policy.