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Comprehensive management review of services & cost of providing services to determine budget LEAD: Kurt U. <br />Step 1: Complete Performance Measurement cost input Dept. Heads <br />MA <br />X <br />O N <br />M <br />J <br />1 <br />AS <br />5 <br />O <br />N <br />D <br />J <br />F <br />MA <br />M <br />M <br />Step 2: Complete discussion of 2013 Budget with City Council (Personnel) Kurt /Diana <br />X <br />Step 2: Preliminary HRA /EDA Levies adopted Diana Lund <br />X <br />X <br />X <br />X <br />X <br />Step 2: Complete Performance Measurement cost input Dept. Heads <br />Step 3: Analyze Performance Measurement data /add'I research Patrick <br />X <br />Step 3: Additional 2013 Budget Meetings Based on TNT notices Diana Lund <br />X <br />X <br />X <br />X <br />Step 4: Implement Kaizen improvements Name <br />Step 4:2013 -2017 CIP & 2013 Budget with Capital Purchases adopted in December Diana. Lund <br />X <br />X <br />X <br />X <br />X <br />Step 5: Complete implementation of 2013 budget adjustments <br />X <br />X <br />X <br />Step 3: Conduct Kaizen event Kurt <br />Consider options for contracting services /functions LEAD: Kurt U. <br />Step 1: Complete 2012 -2013 Strategic Action Plan Dept. Heads <br />MA <br />O N <br />M <br />J <br />X <br />J <br />A <br />5 <br />O <br />N <br />D <br />J <br />F <br />MA <br />M <br />M <br />Step 2: Complete discussion of 2013 Budget with City Council Kurt /Diana <br />X <br />Step 2: Preliminary HRA /EDA Levies adopted Diana Lund <br />X <br />X <br />X <br />X <br />X <br />Step 2: Complete Performance Measurement cost input Dept. Heads <br />Step 3: Identify contracting opportunities consistent with Action Plan and Budget objectives Dept. Heads <br />X <br />Step 3: Additional 2013 Budget Meetings Based on TNT notices Diana Lund <br />X <br />X <br />Step 4: Inventory existing and proposed 2013 contract opportunities Dept. Heads <br />Step 4:2013 -2017 CIP & 2013 Budget with Capital Purchases adopted in December Diana. Lund <br />X <br />X <br />Step 5: Prepare documents for competitive quotes /bids. Dept. Heads <br />X <br />X <br />Step 3: Conduct Kaizen event Kurt <br />Step 6: Receive and award contracts. Kurt <br />X <br />X <br />Step 4: Celebrate Kaizen improvements All <br />Reduce HRA and EDA levies LEAD: Diana L. <br />MA M J J AS <br />O N <br />D J <br />F MA <br />M <br />Step 1: 2013 Budget Worksessions Diana Lund <br />X <br />X <br />X <br />X <br />X <br />X <br />A. <br />M <br />Step 1: Attend Lean 101 and Kaizen Facilitator Training at Anoka Co. Kurt <br />X <br />Step 2: On -Going Review of current CIP projects in 2012 -2016 CIP Dept. Heads <br />Step 2: Preliminary HRA /EDA Levies adopted Diana Lund <br />X <br />X <br />X <br />X <br />X <br />Step 2: Complete Performance Measurement cost input Dept. Heads <br />X <br />Step 3:Preparation of 2013 -2017 CIP Dept. Heads <br />Step 3: Additional 2013 Budget Meetings Based on TNT notices Diana Lund <br />X <br />X <br />Step 4:2013 -2017 CIP & 2013 Budget with Capital Purchases adopted in December Diana. Lund <br />Step 4: Final EDA /HRA levy adopted - -- <br />X <br />X <br />Review cap. purch. to determine if any can delayed & CIP projects that should be moved forward LEAD: Diana L. <br />MA M J 1 AS <br />O N <br />D J <br />F MA M <br />Step 1: Capital Purchases - Examined as part of 2013 budget process Dept. Heads <br />AS <br />O <br />X <br />X <br />J <br />F <br />M <br />A. <br />M <br />Step 1: Attend Lean 101 and Kaizen Facilitator Training at Anoka Co. Kurt <br />X <br />Step 2: On -Going Review of current CIP projects in 2012 -2016 CIP Dept. Heads <br />X <br />X <br />X <br />X <br />Step 2: Complete Performance Measurement cost input Dept. Heads <br />X <br />Step 3:Preparation of 2013 -2017 CIP Dept. Heads <br />X <br />Step 2: Complete discussion of 2013 Budget with City Council Kurt /Diane <br />Step 4:2013 -2017 CIP & 2013 Budget with Capital Purchases adopted in December Diana. Lund <br />X <br />Continuous improvement to look for efficiencies, ways to reduce costs LEAD: Kurt U. <br />M <br />A <br />M <br />J <br />J <br />AS <br />O <br />N <br />D <br />J <br />F <br />M <br />A. <br />M <br />Step 1: Attend Lean 101 and Kaizen Facilitator Training at Anoka Co. Kurt <br />X <br />Step 2: Complete Performance Measurement cost input Dept. Heads <br />X <br />Step 2: Complete discussion of 2013 Budget with City Council Kurt /Diane <br />X <br />Step 3: Identify a process for Kaizen analysis Dept. Hds /staff <br />X <br />Step 3: Conduct Kaizen event Kurt <br />X <br />Step 4: Celebrate Kaizen improvements All <br />X <br />2012 STRATEGIC PLANNING: ACTION MAPPING <br />CITY VISION STATEMENT: Without compromising private property rights and the needs of future <br />generations, Ramsey will evolve through citizen driven, collaborative processes that respect the <br />balance and connectivity between its unique urban, rural and natural environments. <br />STRATEGY CATEGORY: BUDGET /FINANCE <br />Strategies are listed based on council priority—top to bottom <br />BUDGET /FINANCE <br />Refinance RMC debt <br />LEAD: Diana L. MA M J J AS O N D J F MA M <br />X <br />X <br />X <br />X <br />Step 1: Debt Structure Presented at Worksession <br />Step 2: Council Authorized bond Sale at Regular Council Meeting <br />Step 3: Bonds sold and Proceeds Received <br />Diana Lund <br />Diana Lund <br />Diana Lund <br />Research options for City Road Reconstruction Initiative (e.g. franchise fee, general fund, etc.) <br />LEAD: Brian 0. M A M J J AS O N D J F M A M <br />Step 1: City Council decision on funding package <br />Step 2: Implementation of program <br />Brian <br />Brian <br />X <br />X <br />X <br />X <br />X <br />ix <br />X <br />X <br />X <br />X <br />Explore business subsidy prgm. for development /investment (CMDC –new markets type prgm.) LEAD: Aaron B. MA M J J AS 0 N D J F MA M <br />X <br />X <br />X <br />Step 1: Review current business subsidy program with EDA <br />Step 2: Explore available business subsidy programs <br />Step 3: Modify current business subsidy program as necessary <br />Kurt /Patrick <br />Mulrooney <br />EDA <br />Explore opportunities for additional revenue by renting out equipment, contracting staff <br />LEAD: Kurt U. MA M J J AS O N D J F MA M <br />X <br />X <br />X <br />Step 1: Inventory all equipment and facilities for rent, staff resources that could be hired out Patrick <br />Step 2: Assign rental rates Patrick <br />Step 3: Publicize available equipment and facilities to appropriate market Patrick /Amy <br />