08/28/12 - Laserfiche WebLink

Home

12.3 Information Technology Policy Purpose The purpose of the City of Ramsey IT Policy is to set standards to protect the City's IT systems from business interruption, unauthorized or inappropriate access, and to maintain appropriate security. The policy is to be adhered to by all users (full-time, part-time, and temporary employees, vendors, consultants, volunteers, interns, and others) who have access to or use the City of Ramsey IT systems both on and off City property. IT systems include, but are not limited to, computers, e-mail, Internet, Intranet, printers, software, telephone, voice mail, cell phone, Blackberrys, etc. There are two subsections of this policy. The first is related to IT usage and the second is related to IT Security. Violations Violations of this policy will be addressed consistent with the City's Personnel Policy or union contract and may include disciplinary action up to and including termination. Exceptions Exceptions to the following policy must be reviewed on a case by case basis by the department head and approved by the City Administrator. Glossary of Terms Configuration: The way a system is set up or the assortment of components that make up the system. Configuration can refer to either hardware or software or both. Downloads: To copy data, from a main source to a computer device. Electronic Mail (e-mail): A network application that allows users to exchange messages over communications networks with others. File Server: An enhanced computer with network operating software that is used for file storage, application functionality, and managing network resources. Information Technology (IT): Managing and processing information. Information Technology Systems: Includes, but not limited to, computers, printers, software, e- mail, Internet, telephone, voice mail, cell phones, etc. Internet: A global network connecting millions of computers. Intranet: Network base access accessible only within an organization. An intranet 's Web sites look and act just like any other web site, but firewall security restricts unauthorized access. Local Area Network (LAN) — A computer network. Revised policy adopted by City Council 01-24-12