Resolution - #12-06-085 - 06/12/2012

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Councilmember Tossey introduced the following resolution and moved for its adoption: RESOLUTION #12 -06 -085 RESOLUTION AUTHORIZING REALLOCATION OF STAFF TIME AND RESOURCES DUE TO ORGANIZATIONAL CHANGES WHEREAS, the Deputy City Clerk resigned her position; her last day with the City was June 1, 2012; and WHEREAS, rather than requesting to fill this position, staff is recommending an alternative course of action to meet the public service needs left unattended to by this resignation; and WHEREAS, contracting out the minute taking for all meetings currently covered by staff will free up staffs valuable time to focus on skilled work; and WHEREAS, assigning the Accounting Clerk to cover the reception desk during the noon hour and to assist in the Administration Department with scanning and other clerical tasks maintains her full -time status vs. a potential 2013 budget cut; and WHEREAS, increasing the hours of the receptionist /office support person to full -time and reclassifying this position to Administrative Clerk will allow for the necessary staff time to assist with the production of the agenda and other tasks; without a change to full -time the City Clerk will be without a back -up in the agenda process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RAMSEY, ANOKA COUNTY, STATE OF MINNESOTA, as follows: 1) Contract out minute taking for all city meetings. 2) Assign the Accounting Clerk to 12 hours per week in the Administration Department. 3) Increase the hours of the Kathy Schmitz, the receptionist /office support person to full - time; reclassify Ms. Schmitz to the Administrative Clerk and adjust her pay scale to equal that of the Accounting Clerk. The motion for the adoption of the foregoing resolution was duly seconded by Councilmember Strommen, and upon vote being taken thereon, the following voted in favor thereof: Mayor Ramsey Councilmember Tossey Councilmember Strommen Councilmember Backous Councilmember McGlone Councilmember Wise