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Motion by Commissioner Ramsey, seconded by Commissioner Wise, to approve the following <br />minutes: <br />1. HRA Special Session — June 5, 2012 <br />2. HRA Regular Session — June 12, 2012 <br />3. HRA Regular Session — June 26, 2012 <br />4. HRA Regular Session — July 10, 2012 <br />5. HRA Work Session — July 17, 2012 <br />Motion carried. Voting Yes: Chairperson McGlone, Commissioners Ramsey, Wise, Elvig, <br />Strommen, and Tossey. Voting No: None. Absent: Commissioner Backous. <br />Commissioner Elvig left the meeting at 8:03 p.m. <br />5. HRA BUSINESS <br />5.01: Consider Public Trail Easement — Armstrong Boulevard <br />Development Manager Lazan reviewed the staff report. <br />Motion by Commissioner Ramsey, seconded by Commissioner Wise, to approve the public trail <br />easement depicted in the exhibit and direct the Development Team to prepare both temporary <br />and permanent easements and record as necessary to construct the proposed trail. <br />Motion carried. Voting Yes: Chairperson McGlone, Commissioners Ramsey, Wise, Strommen, <br />and Tossey. Voting No: None. Absent: Commissioners Backous and Elvig. <br />Commissioner Elvig returned to the meeting at 8:05 p.m. <br />5.02: Consider Award of Construction Project — North Commons <br />Development Manager Lazan reviewed the staff report. <br />HRA Executive Director Ulrich advised there were challenges from the high bidder related to the <br />bidding process. <br />City Attorney Goodrich reviewed the bidding process used, in accordance with statute <br />requirements, and advised there had been one typographical error referencing a project that had <br />nothing to do with the bid. He noted all bidders had the same information and once the error was <br />recognized, an addendum was sent to all bidders who acknowledged receipt of the addendum. <br />City Attorney Goodrich stated 15 plans were taken; however, only three bids were submitted and <br />were $100,000 higher than the engineer's estimate. He advised the HRA can reject any and all <br />bids but that action may have timing consequences. With regard to the challenge, he explained <br />the high bidder complained about the eight options that could be bid, but he did not find that to <br />be a valid challenge since all components of the project were required to be bid. One contractor <br />bid on three components, one bid on five components, and the high bidder bid on all eight <br />Housing and Redevelopment Authority / August 13, 2012 <br />Page 2 of 5 <br />