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CC Special Session 4.3. <br />Meeting Date: 10/16/2012 <br />By: Darren Lazan, Housing & <br />Redevelopment Authority <br />Title: <br />Approve Additional Services — Sunwood Drive Construction Administration <br />Background: <br />On July 3rd, 2012, based on direction from the City Council, Landform issued a work order for Construction <br />Administration Services. <br />The scope of this project was to provide Professional Services during the construction of Sunwood Drive including <br />the grading of the Sunwood Retail area and the new Coborn's entrance. This work included project engineering for <br />revisions to the design during construction, shop drawing review, attendance at weekly meetings, plan revisions, <br />and contract administration. <br />Notification: <br />Observations: <br />As the Sunwood Drive project has progressed, it has proven to be a challenge for all involved. The City elected to <br />manage the project with existing city staff, have construction staking provided by WSB, and have Landform and <br />WSB provide project engineering for their respective portions of the project. <br />There have been a significant number of project coordination issues that have resulted in considerably more time <br />and expense in the management of this project. These include plan revisions, additional coordination time, <br />additional design time exploring solutions to field modifications, and more time on-site by all parties involved. <br />As a result, it is becoming apparent that the project will likely not be completed this fall as expected, and the scope <br />of construction administration services will extend into the spring of 2013. <br />The existing contract for these services is on an hourly basis, and the estimate prepared by former city engineer at <br />the commencement of construction was $15,000. <br />Funding Source: <br />Sunwood Drive project funds <br />Council Action: <br />Approve the modification to Landform's contract number RAM12019 revising the maximum fee from $15,000 to <br />$30,000 to cover projected efforts through completion of the project. <br />Revised Work Order <br />Attachments <br />Form Review <br />Inbox Reviewed By Date <br />Hakanson Anderson Engineering Shane Nelson 10/11/2012 10:31 AM <br />Kurt Ulrich Kurt Ulrich 10/11/2012 11:03 AM <br />