Agenda - Council - 10/23/2012 - Laserfiche WebLink

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CC Regular Session Meeting Date: 10/23/2012 By: Kathy Schmitz, Administrative Services Information Title: Approve Additional Services — Sunwood Drive Construction Administration 7. 7. Background: On July 3rd, 2012, based on direction from the City Council, Landform issued a work order for Construction Administration Services. The scope of this project was to provide Professional Services during the construction of Sunwood Drive including the grading of the Sunwood Retail area and the new Coborn's entrance. This work included project engineering for revisions to the design during construction, shop drawing review, attendance at weekly meetings, plan revisions, and contract administration. This request for additional construction administration services was presented to the Council on October 16 and postponed with a request for additional background information. Attached is an exhibit outlining the detail of costs incurred to date under this contract. The budget for the Sunwood project is scheduled to be reviewed at the work session prior to the meeting. Notification: Observations: As the Sunwood Drive project has progressed, it has proven to be a challenge for all involved. The City elected to manage the project with existing city staff, have construction staking provided by WSB, and have Landform and WSB provide project engineering for their respective portions of the project. There have been a significant number of project coordination issues that have resulted in considerably more time and expense in the management of this project. These include plan revisions, additional coordination time, additional design time exploring solutions to field modifications, and more time on -site by all parties involved. As a result, it is becoming apparent that the project will likely not be fully completed this fall as expected, and the scope of construction administration services will extend into the spring of 2013. The existing contract for these services is on an hourly basis, and the estimate prepared by former city engineer at the commencement of construction was $15,000. Recommendation: Funding Source: Sunwood Drive project funds Council Action: Approve the modification to Landform's contract number RAM12019 revising the maximum fee from $15,000 to $30,000 to cover projected efforts through completion of the project.