09/04/12 Work Session - Laserfiche WebLink

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extending the current contract and does not want a budget in place that will do that. Councilmember Backous stated he will stand his ground and not favor paying $15,000 /month after March. Finance Director Lund presented the land proceeds distribution, noting it takes out the Development Manager fee for land sales and identifies remaining funds. HRA Executive Director Ulrich agreed with the need to create a work program, noting it would be a valuable exercise to figure out revenues and expenses because regardless of whether Landform or City staff, the project needs to be managed. HRA Executive Director Ulrich stated the HRA needs to set a preliminary levy that allows flexibility to review actual numbers and make a decision in December. Commissioner Strommen asked if the work plan will include assumptions on activity for next year that needs to occur. Development Manager Lazan stated that is the case, assumptions need to be made and he would suggest that be laid out with revenue and expense assumptions with the understanding it can be backed by the fund balance. Commissioner Strommen stated she is fine with that exercise but with regard to the notion that if revenues do not come in then fund balances can be relied on, those fund balances are for other reasons and if revenues do not come in, the work plan needs to adjust expenditures. Commissioner Elvig stated he likes the notion that this is running a business, which he likes better than talking about government programming. The suggestion is to develop a proforma, business statements, projections on sales and expenses, and can use the dashboard as a supplement. Commissioner Elvig stated he prefers to not take from constituents with the levy but to figure out how it should pay for itself. He noted that a good business plan contains contingencies should revenues or cash flow projections not be met. Commissioner Elvig stated he would like to see a narrative for a business plan, expectations, and proforma, noting he does not care about cost if revenue generation far out runs it. He stated he does not want to restrict the HRA cost factors but wants it proportionate to revenue and a business plan will tell the HRA those numbers. Chairperson McGlone indicated that consensus has been reached to direct staff to draft a business proforma for The COR. Finance Director Lund presented the professional services budget. She advised that Anoka County HRA staff Karen Skepper had indicated that the use of Anoka County HRA funds needs to be tied to eligible projects and a copy of the budget and resolution from the Ramsey City Council needs to be brought before the Anoka County HRA Board. Since the preliminary levy needs to be adopted next week, she recommended the maximum levy and amending it in December after talking with Anoka County and receiving Development Manager Lazan's business plan. Housing and Redevelopment Authority / September 4, 2012 Page3of9