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A discussion ensued regarding the increase of a Sandburg Coordinator to 6 hours per day and transferring the Ramsey Adolescent Program to that person's supervision. The organizational structure was also discussed and Mr. Tom Holton stated that the Sandburg and Ramsey coordinators would report directly to him. Case #2: Review Of Fire Department Budget: A discussion ensued regarding the funding source for the Fire Department budget. Councilmember DeLuca stated that it was his understanding that the Fire Department was authorized $500,000 from the Landfill Fund for start up costs; he cautioned against depleting the principle balance in the Landfill Trust Fund to fund the Fire Department; the cost of operating a Fire Department should come on line as far as the taxpayers are concerned. The Committee reviewed the status of and proposed capital outlay items. The need to establish an equipment revolving fund beginning with the 1990 budget was discussed and agreed upon. Case #3: Review Possibility Of Establishing An Engineering Department: Mr. Hartley reported that the amount of hours expended at Hakanson Anderson on Ramsey engineering tasks is approximately equivalent to 5.5 persons. Ramsey's proposal is to establish a 4 person engineering department consisting of an engineer, experienced engineering technician, entry level engineering technician and a clerical. Mr. Hartley stated that it should not be assumed that this 4 person department will be able to cover 100% of the City's engineering duties. A discussion ensued regarding providing space to house a new department either by an addition to City Hall, lease space, use of a temporary office trailer or committing to a certain amount of lease time in a business incubator facility. Mr. Hartley noted that use of temporary office trailers is discouraged by City Code unless it is for a specified period of time and granted permission for through a conditional use permit; the City would have to set an example. The Committee requested that Mr. Hartley provide more information regarding space and related costs for housing an additional City department. Case #4: Review Future Plans For Public Works Facility: A discussion ensued regarding the need for an expanded public works building and the land necessary to do so. Mr. Hartley reported that the department managers feel that a public works facility would provide better and more efficient service to the public if it were at least somewhat connected to the main Municipal Center facility. ADJOURMENT The Budget Committee meeting adjourned at 6:40 p.m. Respectfully submitted, ..... :. ...... Sylvia Frolik Planning Assistant David Hartley City Administrator Budget Committee/September 13, 1989 Page 2 of 2