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Police Chief Auspos suggested that the $4,050 for data processing software be deleted from the Police budget; funds have been deposited in the equipment revolving fund for replacement of the Radar Unit; decrease the cellular phone from $2400 to $900; reduce mini cassette recorders from $330 to $165; delete $400 for a used typewriter; delete $285 for a shotgun and mount; the $850 replacement camera will be funded from confiscated drug money; add in $1400 in revenues for sale of two squads; delete $60 for center consoles as they are being manufactured in house; delete $240 for dark room storage cabinets; delete $500 for fingerprinting cabinetry. A discussion ensued regarding requiring EKG stress tests in the Police Department and the decision was to eliminate the requirement and the related cost from the budget. Mr. Hartley stated that in addition to the equipment revolving fund and Landfill Trust Fund, there is another revenue source referred to as the Fund Balance which consists of reserves from past years budgets. The Fund Balance is currently at $800,000. Taking into consideration that the 1989 budget is not closed out and the uncertainty of property taxes in Minnesota, Mr. Hartley recommended that if it is used, no more than 1/3 of the Fund Balance be allocated as a funding source for the 1990 budget. Sandra Ashley suggested that audit costs for 1990 could be reduced from $20,000 to $15,000. Mr. Hartley referred to Sandra Ashley's analysis dated September 19, 1989 (see Attachment A) and stated that it appears that establishing an engineering department is feasible. The Budget Committee was in favor of the City establishing it's own engineering department. Mr. Hartley was directed to research any rental space available in Ramsey for housing the additional staff. A discussion ensued regarding the proposed organizational structure with the addition of an engineering department. A discussion ensued regarding funding sources for the Fire Department and the consensus was that the cost of contracted services with Anoka and Elk River fire departments should be funded from the Landfill Trust Fund and not the General Fund. The discussion turned to data processing costs. The Budget Committee directed Mr. Hartley to review the maintenance contract costs for data processing with the goal of saving $8,000. The Budget Committee directed that the proposed 1990 budget include funding to retrofit the boiler at City Hall in the event a decision is made to convert to natural gas. ADJOURNMENT The Budget Committee meeting adjourned at 8:30 p.m. Respectfully submitted, Sylvia Frolik Planning Assistant David Hartley City Administrator Budget Committee/September 19, 1989 Page 3 of 3