Minutes - Public Works Committee - 10/16/2012

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Councilmember McGlone stated some planning will be needed and suggested approval contingent upon Council approval. Public Works Superintendent Riemer agreed that staff will need time to order locates. Motion by Councilmember Elvig, seconded by Councilmember McGlone, to recommend that the City Council direct Public Works to develop a plan to remove some rock and top coat, add sufficient top soil, and supply and install sod this fall, and to draft an agreement for a watering plan into the frost with the property owner then taking over responsibility. Further discussion: Chairperson Backous asked if staff is available to complete this work during the fall season. Public Works Superintendent Riemer stated staff time will be tight because of tree planting that is already underway. City Administrator Ulrich stated the City does not have adequate staff available and suggested two quotes be obtained for this work. Mr. Dominquez stated that was tried twice with the original contractor but they ended the contract. With the second contractor, they were given the option of sod or seed and indicated if the seed did not take the contractor would remove the seed and put down sod, which was part of their $6,000 contingency. Councilmember McGlone stated that is a problem the City will have to resolve on a di Chairperson Backous agreed and noted the City does not have enough staff to complete the work the project is going right. Mr. Dominquez asked if the project can be cleaned this fall and the sod laid in the spring. Councilmember McGlone stated he would then recommend nothing be done until the spring because that will be more cost effective. He stated he worked on another project where Sauter & Sons provided the dirt and that city tested the soil and demanded Sauter & Sons remove it. City Administrator Ulrich noted one of the quotes is $10,540 and suggested staff obtain quotes to Harley-rig out the rocks and put down several inches of top soil with the cost not to exceed $10,540. Interim Engineer Nelson clarified that $10,540 bid is only for earth work and does not include sod or seed. He felt it may cost closer to $15,000. Councilmember Elvig withdrew his motion and Councilmember McGlone withdrew his second to the motion. Councilmember McGlone noted if bid this fall for spring work it may result in a better price. The consensus of the Public Works Committee was to direct staff to explore options and obtain two bids for raking out soil, adding top soil, and installing sod with the work to be completed by May 1, 2013. Mr. Dominquez stated that would be acceptable. Ms. Dominquez explained that people on work release were used to clean their yard, which was of concern to them because they both work in the law enforcement field. Chairperson Backous stated the City Administrator will review the appropriateness of that procedure for residential yards. Public Works Committee / October 16, 2012 Page 8 of 10