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Regular Planning Commission 6. 3. <br />Meeting Date: 01/03/2013 <br />By: Tim Gladhill, Community Development <br />Information <br />Title: <br />Discussion on Dissemination of City Council Minutes <br />Background: <br />Staff would like to discuss the Planning Commission's preferred medium for disseminating City Council Minutes. <br />Currently, all City Council Minutes are attached to the Planning Commission Agenda. <br />In addition to noting all City Council Minutes, Staff additionally prepares a Staff Update that highlights and <br />summarizes key actions made by the City Council that may be of interest to the City Council. Furthermore, with the <br />new agenda software system and online records retention system, all City minutes are much more easily accessible <br />than in the past. <br />Upon approval by the City Attorney as to City Code and City Charter requirement, Staff would like to suggest <br />focusing on the Staff Update as an appropriate medium to disseminate key City Council actions, while directing <br />inquiries and dissemination of approved minutes to the City's agenda software system and records retention system. <br />Notification: <br />Observations: <br />Funding Source: <br />Staff Recommendation: <br />Staff recommends that City Council Minutes be disseminated through the City's online records retention system <br />rather than attaching to the Planning Commission Agenda. <br />Committee Action: <br />Motion to direct Staff to disseminate City Council Minutes through the City's online records retention system rather <br />than attaching to the Planning Commission Agenda, subject to the approval by the City Attorney. <br />Form Review <br />Inbox Reviewed By Date <br />Tim Gladhill (Originator) Tim Gladhill 12/28/2012 03:05 PM <br />Form Started By: Tim Gladhill Started On: 12/28/2012 02:59 PM <br />Final Approval Date: 12/28/2012 <br />