Minutes - Council - 10/23/2012 - Laserfiche WebLink

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Motion by Councilmember McGlone, seconded by Councilmember Wise, to Adopt Resolution #12 -10 -165 adopting Findings of Fact #0908 to support continuation of the Conditional Use Permit and confirm the continuation of the Conditional Use Permit, contingent upon receipt of their WMO Permit and installation of required improvements by December 31, 2012. Motion carried. Voting Yes: Mayor Ramsey, Councilmembers McGlone, Wise, Backous, Elvig, Strommen, and Tossey. Voting No: None. 7. COUNCIL BUSINESS 7.01: Consider Selection of Consultant Firm for Analysis of a Full Service, Year -Round Recycling. Drop -Off Center and Non -Site Specific Plan Development Assistant Planner/Environmental Coordinator Anderson reviewed the staff report, presented the two Request for Proposals (RFPs) that were received and recommendation to award to SAIC at a flat rate of $30,000 based on meeting the completion date of December 31, 2012. He also presented the request of Ace Solid Waste to table this consideration. Motion by Councilmember McGlone, seconded by Councilmember Wise, to table indefinitely consideration of a recycling drop -off center. Further discussion Councilmember McGlone stated his rationale for not supporting the use of grant funds to study a recycling drop -off center, noting the close location of other such utilities that can be viewed, and since Ace Solid Waste is willing to put a full -time staffer in this realm at no cost to the City. The Council directed staff to ask Anoka County whether the grant can be extended and/or used for hard costs. City Administrator Ulrich noted the advantage of using the grant to hire a consultant is that it will take work from staff so they can do other work. Assistant Planner/Environmental Coordinator Anderson stated other work tasks would include code enforcement, planning responsibilities, preparation for Tree City USA, County recycling reports, and working with the EPB on its initiatives. He stated he does not dispute the knowledge of Ace relating to solid waste management or recycling but both consultants provided extensive nationwide knowledge of developing these types of facilities from design through construction phases. Strommen stated she is swayed, in part, by the argument it takes some work off staff's "plate" to gather this information and supported moving forward with the initial scoping and to develop a specific way to engage the public and Ace, a local company with significant expertise. Councilmember Wise stated his preference to extend the schedule so the Foth RFP, which is $5,000 lower, can be considered and that he would rather see the grant funds used for hard costs. Assistant Planner/Environmental Coordinator Anderson advised the County solid waste management staff assisted with review of the proposals and identified the timeline provided by Foth as a concern based on program guidelines for spending funds. In addition, SAIC was a better match for what Ramsey wants to accomplish. Councilmember McGlone advocated for his motion to table indefinitely, stating this is a private sector endeavor and should not be a burden on City staff. With regard to timeliness of this consideration, Assistant Planner/Environmental Coordinator Anderson reviewed dates of past consideration and explained part of the delay had to do with drafting a thoughtful RFP and meeting with Anoka County, Andover, and the Coon Rapids Recycling Coordinator, and scheduling for Council consideration. Councilmembers Backous and Tossey voiced support for the motion because it would allow time to explore City Council / October 23, 2012 Page 5of11