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5. POLICY BOARD BUSINESS 5.01: Update on Environmental Expo Event Associate Planner/Environmental Coordinator Anderson presented the staff report. Board Member Hiatt arrived at 6:36 p.m. Chairperson Max stated that his impression was to continue with the Tree Sale as a standalone event and simply continue to discuss details. He noted that fall is not a bad time to plant trees, if a small booth was setup at Happy Days and pickup could occur the following weekend. Associate Planner/Environmental Coordinator Anderson noted that the recycling event would be a good mix with the tree sale but advised that space is already limited for that event. Chairperson Max stated that pickup could occur at a site further down the road. Board Member Valentine questioned why the event would be held in the fall and not the spring. Chairperson Max stated that trees are cheaper in the fall. He stated that spring would obviously be a better time but explained that the discussion is simply of options. Associate Planner/Environmental Coordinator Anderson advised of another option to use a gravel bed system for bare root trees, which would provide the ability to purchase trees in the spring and sell them in the fall. After discussion he agreed that option would be a better fit for the City's tree planting program but most likely not for the tree sale event. Board Member Lewis questioned if the tree sale would be strong enough to stand alone as its own event. Associate Planner/Environmental Coordinator Anderson stated that the tree sale could occur in conjunction with Arbor Day to bring the focus back to trees and planting trees. Board Member Lewis stated that he did not feel that the tree sale would be strong enough to run on its own, without some other event. Board Member Hiatt agreed that it could be beneficial to tie in with another event and noted of the Ramsey garden club plant sale, which takes place in the parking ramp. Chairperson Max noted that the plant sale is very successful each year and commented on the tree sales of the past. He agreed that the conjunction of trees and garden plants could be successful. Associate Planner /Environmental Coordinator Anderson provided background information on the past trees sales that took place at the elementary school, highlighting differences between the tree sales of now and the tree sales of the past. He stated that he didn't think that timing would Environmental Policy Board / November 5, 2012 Page 2 of 7