Agenda - Parks and Recreation Commission - 10/11/2012

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INTRODUCTION AND GENERAL CONSIDERATIONS Throughout the year the Commission will solicit and accept applications for projects occurring the following year. Applications will be accepted at any time. The deadline for submittal of projects will be 4:30 p.m. two Wednesdays preceding the regular Commission meeting. The Commission has available approximately $5,000, equating to one or more projects totaling more than $10,000 in "value". Applicants are urged to make early contact with a Commissioner or staff member to: ensure appropriateness with the program's intent and the City's plans; to potentially improve the proposal with other elements and cooperation; and, to define potential City project assistance. Applying for this program is not a guarantee of funding. If there is a more appropriate source of funding, your proposal may not be eligible or you will be advised early in the process to seek other sources of assistance. The intention of this program is not to be a consecutive or regular funding source for the same applicants each year — but rather encourage unique new improvements or opportunities. The Commission reserves the right to modify the provisions of this application when it is deemed in the best interest of the City, including modifying the available dollars to fund additional worthwhile projects. Conversely, the Commission may decide not to fund any projects in a given year. The project must clearly benefit youth of Ramsey by recreational improvements or related property improvements with City limits, or in the case of outdoor environmental education, the project must provide lasting benefits for Ramsey's residents. Project Report and Award After recommendation and approval by City Council, and notification of a successful application; the Commission, and/or Staff, will establish the projects reporting requirements. This may simply be a brief written summary of the project upon completion. Documentation, such as pictures of the various stages, may be desired by the Commission for use in promoting this program. Upon successful completion of the project, the City will issue a check for approved expenditures, or in some cases, materials may be purchased directly by the City. Page 2