Agenda - Council Work Session - 01/22/2013

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Minnesota LSTA FFY2012—Goal 1A-1C Competitive Grant Application: Applicant: Anoka County Library 18. ASSURANCES The grantee (which refers to the applicant's status after it has been awarded grant funds) by signing the application submitted to the State, agrees to complywith all applicable federal, state and local laws, ordinances, rules and' regulations, public policies and all provisions stated herein in the performance of this award. 1. SURVIVAL OF TERMS • The following clauses survive the expiration or cancellation of this award: 4(d). State and Federal Audits; 5. Liability; 6. Ownership of Materials and Intellectual Property Rights; 7. Publicity; 8. Government Data Practices; 9. Data Disclosure; and 12. Governing Law, Jurisdiction and Venue and 18, Internet Safety.. 2. USE OF FUNDS Grant funds shall be limited to the purposes for which granted as specified in the Library Services and Technology Act and Institute of Museum and Library Services requirements and approved grant application/contract or approved in an amendment to the original application/contract filed under provisions of the grant agreement and by any applicable state or federal laws. Funds may not be used for gifts or novelty items, generic marketing or promotional concepts notessential for successful performance ofthe grant, or for payments to vendors displaying exhibits. Funds may not be used to pay for or support other projects not identified in this application. Funds may not be used for the benefit of state employees, which includes, but is not limited to, reimbursement for any expenditures, including travel expenses; costs of registration fees for training sessions or educational courses presented or arranged; payments to state employees for presentations at workshops, seminars, etc., whether on state time, vacation time, leave Of absence or any other non -work time. Project may be amended during the contractual timeline in consultation with the LSTA Grant Coordinator/Administrator. Programmatic approval by the LSTA Grant Administrator must be obtained for expenses in a category that reflect more than a 10% change from the proposed budget in the approved grant application. A. A mid -year narrative report shall be filed at the six month interval of the grant year. A preliminary end of project narrative evaluation report indicating initial project results and a final report of grant expenditures shall be submitted to State Library Services on forms supplied by the state library agency no later than 30 days after the completion date ofthe project set forth in the grant agreement. A final Project Assessment including Outcome Based Evaluation shall be filed with the state library one year after completion date of the project. Failure to file a one-year project assessment will result in grantee being ineligible for future LSTA competitive grant rounds until an acceptable report is completed and approved. B. The grantee shall present reports to the Commissioner ofthe Department of Education (COMMISSIONER) or State's Program Contact Representative (STATE LIBRARIAN). At the COMMISSIONER'S or STATE .LIBRARIAN'S discretion, the reports may be presented at departmental, legislative, other state agency or public meetings where the grantee shall be available to explain the project and to respond to questions. C. Reimbursement for travel and subsistence expenses actually and necessarily incurred by grantee in performance of this project may be paid provided that the grantee shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than in the current "Commissioner's Plan," promulgated by the Commissioner of Minnesota Management and Budget (MMB). All travel and subsistence expenses must also meet Institute of Museum and Library Services LSTA federal rules and regulations. D. Interest on Grant funds shall be limited to the amount allowable by federal rules and regulations, which must not exceed $100.00 annually on all LSTA federal dollars received. This regulation (45 C.F.R. Section 1183.21(i)) applies to IMLS grants to states and state sub -grants to public libraries, public school libraries, and other agencies that are governed by state and/or local governments. A-8