Agenda - Council - 01/22/2013 - Laserfiche WebLink

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CC Regular Session Meeting Date: 01/22/2013 Submitted For: Dean Kapler By: Dean Kapler, Fire Department Information 4. 8. Title: Accept State Fire Marshal Grant for Shared Fire Services and Enter into a Contract with Emergency Services Consulting International. Background: The communities of Ramsey, Nowthen, St Francis, Oak Grove and Bethel have been meeting since October 2011 discussing the feasibility of a Shared Fire Service. In late 2012, all five communities agreed to pursue a State Fire Marshal Grant to hire a consultant to examine the feasibility of the shared concept. At the end of 2012, the State Fire Marshal's office awarded the five communities a grant totaling $29,494 with a matching contribution of $3,277. The Shared Fire Service Group discussed the most equitable way to pay the matching contribution and decided to use a population breakdown. Using this method, the matching contribution would be distributed as follows: Ramsey $1,802.35, Oak Grove $589.86, St Francis $524.32, Nowthen $327.70, and Bethel $32.77. Per the grant contract, soft costs such as staff time spent with the consultant can reduce the required match. The participating cities will be invoiced by the City of Ramsey for their respective contributions. Fire Chief Dean Kapler will act as the primary contact for this project. Finance Director Diana Lund will be the Finance contact. It should be noted that Ramsey will accept the grant monies and pay the consultant fees along with receiving the matching amounts from the other communities. The purpose of this case is two -fold: Accept the State Fire Marshal Grant in the amount of $29,494 and also enter into a Personal Services Contract with Emergency Services Consulting International for the same amount. Recommendation: Staff recommends City Council enter into both the Minnesota State Fire Marshal Grant in the amount of $29,494 and the Personal Services Contract from Emergency Services Consulting International in the amount of $29,494. Funding Source: Ramsey's portion of the matching amount ($1,802.35 max) will be paid from line item 6315 (Misc Professional Services) The 2013 budget included $15,000 as a contingency amount if there was no grant awarded. Council Action: Authorize staff to enter into a grant contract with the State Fire Marshal's Office in the amount of $29,494. - and - Authorize staff to enter into a Personal Services Contract with Emergency Services Consulting International in the amount of $29,494. Attachments Contracts Grants Form Review