Agenda - Council - 01/22/2013 - Laserfiche WebLink

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Attachment A Scope of Work Feasibility Study for Shared or Cooperative Fire and Emergency Services Phase 1: Project Initiation Task 1-A: Project Initiation & Development of Work Plan ESCI will converse with the management teams of the various governments and organizations involved in the study or their project liaisons to gain a comprehensive understanding of the organizations' backgrounds, goals, and expectations for the project. ESCI's project manager will develop and refine a proposed work plan that will guide the project team. This work plan shall be developed identifying: • Primary tasks to be performed • Person(s) responsible for each task • Time table for each task to be completed • Method of evaluating results • Resources to be utilized • Possible obstacles or problem areas associated with the accomplishment of each task This meeting will also help to establish working relationships, make logistical arrangements, determine an appropriate line of communications, and finalize contractual arrangements. Task 1-B: Acquisition & Review of Background Information ESCI will request the following information and data from each organization's assigned project manager. This data will be used extensively in the analysis and development of the project documents. The data and information relevant to this project will include, but not be limited to, the following: • Financial data, including debt information, long-range financial plans and projections • Department administrative policies and procedures • Standard Operating Guidelines (SOGs) and service delivery practices • Facilities and apparatus inventories • Automatic and mutual aid agreements • Records management data, including National Fire Incident Reporting System (NFIRS) incident data • Computer -Aided Dispatch (CAD) incident records • Local Geographic Information Systems (GIS) data, where available Task 1-C: Stakeholder Input The ESCI project team will conduct site visits in each community and department for the purpose of conducting interviews with, and gathering information from, key personnel including: • Elected or appointed officials • Fire department managers and other key staff • Finance function managers • Others as they may contribute to this project The project team will interview key stakeholders of each organization associated with this study. From these interviews, ESCI will obtain additional perspective on operational, economic, and policy issues ESCI Project: Shared Services Study Ramsey, Minnesota Page 8