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Motion Carried. Voting Yes: Chairperson Levine, Commissioners Schiller, Brauer, Bauer, and <br />Van Scoy. Voting No: None. Absent: Commissioners Field and Perez. <br />Motion by Commissioner Schiller, seconded by Commissioner Brauer, to recommend that City <br />Council approve the proposed site plan, contingent upon compliance with the Staff Review <br />Letter dated December 28, 2012. <br />Motion Carried. Voting Yes: Chairperson Levine, Commissioners Schiller, Brauer, Bauer, and <br />Van Scoy. Voting No: None. Absent: Commissioners Field and Perez. <br />6.03: Discussion on Dissemination of City Council Minutes <br />Presentation <br />Development Services Manager Gladhill presented the staff report. He indicated the Planning <br />Commission was the only Board within the City that notes City Council minutes. He explained <br />that all Council minutes are currently attached to the Planning Commission agenda. In addition <br />to noting all City Council Minutes, staff additionally prepares a Staff Update that highlights and <br />summarizes key actions made by the Council that may be of interest to the Commission. With <br />the new agenda software system and online records retention system, all City minutes are much <br />more easily accessible than in the past. Staff recommended that the City Council minutes be <br />disseminated through the City's online records retention system rather than attaching them to the <br />Planning Commission agenda. <br />Commissioner Bauer supported Staff's recommendation. <br />Chairperson Levine agreed and directed Staff to disseminate City Council Minutes through the <br />City's online records retention system rather than attaching to the Planning Commission Agenda. <br />7. COMMISSION / STAFF INPUT <br />7.01: Special Planning Commission Meeting <br />Development Services Manager Gladhill commented Staff was working to hold a Special <br />Planning Commission meeting during the week of January 14 However, this was not possible <br />given the required public hearing notifications. He would be following up with the Commission <br />to possibly hold a special meeting on January 22 23 or the 28 or 29 to discuss the <br />Preliminary Plat and Site Plan Review for the Seasons of Ramsey. <br />8. ADJOURNMENT <br />Motion by Commissioner Van Scoy, seconded by Commissioner Schiller, to adjourn the <br />meeting. <br />Planning Commission /January 3, 2013 <br />Page 7 of 8 <br />