Agenda - Council - 02/12/2013 - Laserfiche WebLink

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Refundable damage/key deposit will be charged to all groups using the facilities. Groups entering into one year lease or renting a facility for more than one event can roll the damage deposit forward until termination of the lease or the end of the scheduled events. This deposit will be reviewed and adjusted periodically by Council resolution. It is the responsibility of the group utilizing the facility to set up tables and chairs as desired, clean up the area used, to lock all doors, turn thermostat to 60 in winter and 74 in summer and turn off all lights before leaving the facility. The need for additional cleaning or other maintenance could result in the City's retention of all or a part of the damage deposit. RETURN OF DAMAGE/KEY DEPOSIT The $100 or $55 deposit made at the time of your reservation will be returned by mail within two weeks following your event, upon approval of the facility and returned key. To ensure return of the full deposit, please complete the following: • General clean-up of the facility and tables is the responsibility of the group. • Pick up surrounding area of ALL litter. • All trash and recycling should be placed in the correct bins. • Remove all banners, tape, balloons and signage used during your reservation. • Put back chairs and tables as they were when you arrived. • Ensure that no damage or vandalism occurs at the pavilion or facilities during your reservation. • Return key the following business day. • Cancellation Policy: There will be no refunds made due to inclement weather. However, full refunds will be available for cancellations made at least two, non - holiday business days (Mon —Fri) prior to the scheduled event. No refunds will be issued if cancellation is made less than two working days prior to the event. • Severe Weather/Emereencv Procedure: In the event of an emergency and severe weather, find the nearest emergency shelter. • Use of Furniture and Equipment: Chairs and tables may be moved about within the Park Center Building. City staff will not perform room set-up duties for outside users of the facility. All furniture and equipment should be used for its intended purpose. If some furniture is in use prior to and during the event, it may not be used at the event (e.g., a table holding a display or appliance may not be used for some other purpose.) • Smoking is Not Allowed: All parks and facilities are public buildings and are tobacco and smoke free. The use of tobacco is not permitted in any City park.