Agenda - Council Work Session - 02/26/2013

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Staff is recommending City Council approval of the proposed facility use policy and rates changes; and accordingly, would recommend that future revenue from these improvements be considered as a funding source for the part-time building maintenance position. Funding Source: This case does not require funding, but rather identifies future funding for the case on the City Council's agenda authorizing the hiring of Jeff Strelow as a part-time building maintenance worker. Please see Management Analyst Patrick Brama's revenue projections (attachment #4) for the rental rates' impact if /when adopted by City Council - the summary of which is as follows: • Adding a minimum maintenance fee for non - profits and business networking groups of $5 nets an estimated $3,156 each year. • Adding an audio visual (technical and set up) fee for those users requesting it nets an estimated $576 annually. The above estimates are somewhat conservative, and the after hours rates are not included in the annual revenue forecast below. Using these numbers, and assuming that room rentals (for paying individuals and entities) are the same for future years as 2012, Staff estimates the total meeting room revenue for the Municipal Center to be a minimum of $6,732 annually, (or as high as $7,521, excluding after hours fees), if the proposed changes are approved by City Council. Council Action: Consensus in acknowledging that the MUNICIPAL CENTER FACILITY USE & RENTAL POLICY is to be adopted later in the evening under the February 26, 2013 City Council Consent Agenda. Or, Based Upon Discussion. (Draft) Personal Comm. Mtg Minutes Proposed Municipal Center Policy Current Municipal Center Policy Revenue projections Attachments Form Review Inbox Reviewed By Date Grant Riemer Grant Riemer 02/20/2013 10:38 AM Kurt Ulrich Kurt Ulrich 02/21/2013 07:52 AM Form Started By: Mark Riverblood Started On: 02/19/2013 Final Approval Date: 02/21/2013