Agenda - Council - 02/26/2013 - Laserfiche WebLink

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CC Regular Session 4. 9. Meeting Date: 02/26/2013 Submitted For: Grant Riemer By: MaryJo Warner, Engineering/Public Works Information Title: Adopt Resolution #13-02-044 Awarding Contract to Pearson Bros. Inc for 2013 Street Sweeping Background: In early February of 2013 the public works department asked for RFQ's for our spring street sweeping program. The contractor selected will be responsible for sweeping approximately 100 miles of city streets, curb to curb and truck the material collected to the PW faculty for future processing. Public works forces will sweep the remaining 70 plus miles of roads. The roads our PW staff will sweep are mainly located in our urban area, were timing of the sweeping is more critical. An invitation for quotations was mailed to six contractors; and an advertisement for quotes was also published in the Anoka County Union on February 1, 2013 and February 8, 2013 for the 2013 Street Sweeping Program. Two quotes were received by the February 15th deadline and are as follows: Pearson Bros. Inc. $24,000.00 Allied Blacktop Co. $47,250.00 It should be noted that Pearson Bros was also the low bidder for our 2012 sweeping program and performed the work to the satisfaction of the city. Observations: Spring is the busiest time of year for the public works department. Staff is working on athletic fields, repairing damage from snow plowing and flushing our municipal water system. With the addition of the contracted sweepers, public works staff is able to concentrate our resources on these and other maintenance tasks. Spring street sweeping is a critical function that must be completed in a timely manner. The goal is to have the debris swept up before spring rains or water main flushing wash the material into the storm water system. Once the sand and debris enter the storm water system, it is estimated to be four times more costly to retrieve. Recommendation: Staff recommends that council accept the quote for sweeping services from Pearson Bros and award the contract for the 2013 spring street sweeping program for an amount not to exceed $24,000.00 Funding Source: Funding will come from the Storm Water Utility cost center 9605-6489 Council Action: Motion council to Adopt Resolution #13-02-044 Awarding Contract to Pearson Bros. Inc for 2013 Street sweeping program for an amount not to exceed $24,000.00 Form Review Inbox Reviewed By Date Kurt Ulrich Kurt Ulrich 02/21/2013 09:30 AM Form Started By: MaryJo Warner Started On: 02/19/2013 09:42 AM Final Approval Date: 02/21/2013