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HRA Regular Session Meeting Date: 02/26/2013 By: Kurt Ulrich, Administrative Services Title: COR Transition Planning Update Background: This case is for information and discussion only. Information Observations /Alternatives: The termination of the Landform Professional Services contract for COR Development Manager services is scheduled for March 31, 2013. With that termination, staff will be addressing the following: • Transfer of data and other intellectual property - staff has provided the Development Manager (DM) with a copy of data transfer requests which includes transfer of all files related to The COR development such as plans, maps, graphics, charts and tables that have been used in the management of The COR. Information would include active contacts and access to social media accounts. • Development project management - Two primary developments are in process. COR 2 is the Sunwood retail plat and included McDonalds and Super America. The City will work with Landform to prepare a plan and bid package for COR 2 site improvements that need to be completed this year. COR 3, the North Commons residential plat, needs to have the plat completed and any outstanding change orders processed by Landform. Staff will work with Landform on the completion of this work and the transition to a City managed construction project. The Edgewood assisted living project contract has expired and the developer has indicated that it will not be renewed due to market conditions for that product. • Environmental Review of COR (AUAR) - this work is being done under a separate services contract with Landform and is expected to be completed by June. • All other work - Landform remains in the City's professional pool of engineering and planning consultant and can be contracted on an hourly basis as needed. • Connexus utility box relocation cost - The City still needs to resolve payment of an outstanding $18,000 bill for the relocation of a utility box during the Armstrong /Sunwood project. • Land Sales - The HRA will need to discuss a land sales strategy for The COR. That is, does the City continue to market piece by piece, in large parcels, or try to market the entire development as is? There are different approaches (e.g., RFP process, brokers) for each strategy. Staff will respond to market inquiries on the land and will take the lead on putting development proposals together. Developers will be responsible for their own professional services such as engineering and planning for desired sites. • Review Tax Increment financial projections and policy for The COR. Recommendation: Not applicable. Staff will continue with transition as outlined and based upon discussion. Funding Source: Not applicable. Council Action: Not applicable. No action necessary. Form Review 5. 2.