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Motion carried. Voting Yes: Chairperson Steffen, Members LeTourneau, Skaff, Riley, and Williams. Voting No: None. Absent: None. 4. EDA BUSINESS 4.01: Consider Resolution 13 -02 -040; for the partial payment to Sauter & Sons Inc. for the Nordvick Property demolition and site clean up; and review change order number one (1). Management Analyst Brama explained the EDA previously awarded the demolition and clean up of the site to Sauter & Sons Inc. He advised the contractor has completed its work pursuant to the contract with the exception of turf work to be completed in the spring; staff recommends withholding 10% as escrow to insure the completion of this turf work. He stated that Change Order No. 1 is for the removal and disposal of an underground oil -water separator tank at a cost of $2,400 and explained staff was unaware of the existence of this tank and removal of the tank was not included in the RFP or the contract. Chairperson Steffen asked if the contractor advised the City of the change order before the tank was pulled out of the ground. Management Analyst Brama stated there appeared to be some miscommunication between the City and the contractor and staff should have reviewed the change order before the work was done. Motion by Member Skaff, seconded by Member Williams, to approve Resolution 13 -02 -040; Approving Partial Payment to Sauter & Sons, Inc. — Nordvick Property Demolition, 8020 147 Ave NW. Member LeTourneau asked if the City has a policy that allows City staff to approve change orders that are under 20% of the project cost and if not, whether such a policy should be implemented. City Administrator Ulrich stated the City could include a project contingency that would allow this type of change order and added that staff is typically able to approve change orders up to 10 %. Motion carried. Voting Yes: Chairperson Steffen, Members Skaff, Williams, LeTourneau, and Riley. Voting No: None. Absent: None. 4.02: 2013 Annual EDA Business Expo Management Analyst Brama advised that preparations are underway for the annual business expo to be held at Fountains of Ramsey on Saturday, May 4, from 9:00 a.m. to 2:00 p.m. He stated flyers have been sent to local businesses and approximately fifteen businesses have signed up for the expo. He indicated that marketing efforts for the expo will not exceed the $3,500 budget and requested feedback from the EDA regarding the mailer to be sent via bulk mail to Economic Development Authority/February 14, 2013 Page 2 of 6