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HRA Regular Session Date: 03/15/2011 By: Heidi Nelson Administrative Services Information Title: Consider Development Management Contract Revisions Item #: 6. 3. Background: The current Development Management (DM) contract for The COR at Ramsey will be in effect until March 31, 2011. At the February 22nd meeting of the HRA, staff recevied input from the HRA members with regard to issues that should be addressed in the contract in consideration of renewal of the contract. The issues identified by the HRA to be addressed include the following: • Reporting on work performed/status of projects • Communication between the HRA and DM Team and between the DM Team and City Staff • Discretion for the City to self perform or utilize other consultants for design (engineering/LA/planning) work for public improvement projects As the HRA will recall, in recent months two amendments to the DM were approved by the HRA. One was a housekeeping item to address diminishing DM compensation over time post contract termination and the other made revisions to the Hot List provisions within the contract. Those amendments are attached for HRA review as well as the original contract as approved in April of 2010. Staff is proposing language changes to the contract to address the issues identified by the HRA on February 22nd, they are as follows: Reporting and Communications: (language below to be added to the contract) The Development Manager will provide the members of the HRA, once monthly, during their regular meeting the financial dashboard for the project and provide analysis of the data to the members of the HRA during the meeting. At the end of every meeting of the HRA under the "Executive Director Report" portion of the agenda, the Development Manager will provide a verbal update to the members of the HRA regarding meetings held and work completed since the time of the last meeting of the HRA. The Development Management Team will include in each Weekly Update document, a bulleted list of work completed and meetings attended for the week prior. The Development Management Team will produce a monthly cable TV show on QCTV Channel 16, entitled "The COR Report", to be aired to the public regarding activity and projects in The COR. The Development Management Team will write and publish an article in each edition of the Ramsey Resident newsletter entitled "The COR Report" to update the public regarding activity and projects in The COR. The Development Management Team will meet with the City Development and Department Head staff teams on the