Agenda - Council Work Session - 11/10/2003

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blinn. Stat. § 471.705, subd. lclg) Minn. Stat. § 412.191, subd. 2. Minn. Stat. § 471.705, suhd. lc(a) 471.705, sul~d, lc and 412.191, suhd. 2 Minn. Stat. § 471.705, snbd. lcla) Minn. Stat. § 471.705, subd. lc(b} Minn. Stat. § 412.191, subd. 2 Rupp v. Mayasich, 533 N.W.2d 893 IMinn. App. 1995) Minn. Stats. §§ 645.15; 331 A.08 However, if a person receives actual notice of a meeting at least 24 hours before the meeting, all notice requirements under the Open Meeting Law are satisfied, regardless of the method of receipt. It should also be noted that statutory cities have some additional mailed notice requirements for their councilmembers regarding special meetings. There may be additional notice requirements for home rule charter cities to consider. These cities should consult their charters for such requirements. 1. Regular,meetings A schedule of the regular meetings must be kept on file in the city office. If the city decides to hold a regular meeting at a different time or place, it must give the same notice as that for a special meeting. Cities must keep a schedule of the regular meetings of the council on file at the primary office of the council. This requirement can be complied with by posting the regular meeting schedule in a convenient public location. Any meeting held at a time or place different from that specified in the regular schedule must be treated as a special meeting. 2. Special meetings A "special meeting" is a meeting that is held at a time or location that is different than that of the regular meeting. A city must post written notice of a special meeting on its principal bulletin board or on the door of its meeting room if it doesn't have a bulletin board. The notice must give the date, time, place, and purpose of the meeting. It must also be mailed to each individual who has filed a written request for notice of special meetings. As an alternative to posting the notice, the city can publish notice in the official newspaper at least three days before the meeting. In statutory cities, the clerk must mail notice to all councilmembers at least one day before the meeting. In order for the posting of meeting notice on the principal bulletin board to satisfy the open meeting law, the bulletin board must be located in a place that is reasonably accessible to the public. In calculating the number of days for the notice, do NOT count the first day that the notice is given, but DO count the last day. If the last day is a Saturday, Sunday, or a legal holiday, that day is omitted from the calculati°n and the following day is considered the last day (unless, of course, it happens to be a Saturday, Sunday, or legal holiday).. Mcctt11~25; t)l' Cilv CourlcJls 9