Agenda - Council - 04/09/2013 - Laserfiche WebLink

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CC Regular Session 4.9. Meeting Date: 04/09/2013 Submitted For: Grant Riemer By: MaryJo Warner, Engineering/Public Works Information Title: Report from Public Works Committee meeting dated March 19, 2013. 1. Nominate Chair and Vice -Chair for the PW Committee: Ratify the recommendation of the PW Committee and approve Councilmember Backous as Chair and Councilmember Kuzma as Vice -Chair. 2. Consider Interim Trail in the Right -of -Way of US Highways 10 and 169: Ratify the recommendation of the PW Committee and address the request for a temporary trail within the right-of-way ofHighways 10 and 169 between Bowers Drive and Llama Street by altering driveway/ditch approaches, etc. such that a trail may be mowed by the City a few times a year at minimal expense and direct staff to investigate the permanent grant funded bituminous trail for construction in 2013 with reimbursement of Federal monies at some point in 2015. 3. Review Automated Vehicle Locater (AVL) System and Consider Purchase: Ratify the recommendation of the PW Committee and approve staff to purchase the Precise MRM system and installation in all large plow equipment and sidewalk cleaning machine. Background: The Public Works Committee held its regular meeting on March 19, 2013 and discussed the following three cases. 5.01: Nominate Chair and Vice -Chair for the Public Works Committee Motion to recommend to City Council to approve Randy Backous as Public Works Committee Chair and approve Mark Kuzma as Public Works Committee Vice Chair. 5.02: Consider Interim Trail in the Right -of -Way of US Highways 10 and 169 Staff reviewed six options detailed in the staff report. Staff's recommendation is Option 2, alter driveway/ditch approached etc. such that a trail may be mowed by the City a few times a year at minimal expense. Motion to recommend that the City Council address the request for a temporary trail within the right-of-way of Highways 10 and 169 between Bowers Drive and Llama Street by altering driveway/ditch approaches, etc. such that a trail may be mowed by the City a few times a year at minimal expense and direct staff to investigate the permanent grant funded bituminous trail for construction in 2013 with reimbursement of Federal monies at some point in 2015. 5.03: Review Automated Vehicle Locator (AVL) System and Consider Purchase Public Works Superintendent Riemer reviewed the staff report and pros and cons for each alternative. He explained that the AVL System will allow staff to determine how much salt is put down, will reduce truck idle time/gasoline costs, track vehicle maintenance, and track route management as streets are plowed so if asked, staff can indicate the percentage of streets that have been plowed. Staff explained the software data is kept on PreCise servers. He presented the costs of $4,995.50 for the Precise MRM System hardware and $4,025.91 for total annual costs for PreCise MRM software/data. If approved, the equipment would be relocated from plow trucks in the winter months to mowers in the summer months. Motion to recommend to City Council that staff purchase the Precise MRM system and installation in all large plow equipment and sidewalk cleaning machine.