Agenda - Council - 04/09/2013 - Laserfiche WebLink

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• The Parks Division of Public Works relies on many seasonal staff to cover peak periods of labor needs, with approximately 18 - 24 individuals annually, (about 7- 8 as rink attendants). However, for them to remain effective, close supervision is required as the seasonal staff are often initially inexperienced with the myriad of tasks, procedures, and work sites. Accordingly, with the existing full-time staffing complement in parks, there is a point of diminishing return (on the value of seasonal staff) if too many seasonals would be employed (above the existing numbers). • There is a small economy of scale in terms of contract mowing of three sites (versus one or two), and therefore by adding in the Northstar Station, Staff will be exacting an appropriate fee from Metropolitan Transit for overseeing the outdoor maintenance - which will be routed into the General Fund. Additionally, and as a point of information, contract mowing of the three sites and the appropriate level of full-time staff (in Parks and Public Works) will be examined as part of the 2014 budget process. Recommendation: Staff recommends using Village Green Landscapes (the lowest aggregate quote) for the 2013 mowing of The Draw, the Municipal Center and the Northstar Rail Station for $578.48, $85.70, and $73.91 per week, respectively. And, Authorize the City Administrator to enter into such agreements with Metropolitan Transit as may be necessary for the City to provide summer outdoor landscape services at the rail station. Funding Source: The funding source for the contracted mowing would be from the Parks' operations budget, similar operationally to 2012 for The Draw and Municipal Center. However, the weekly contracted expense of mowing the train station would be as a pass -through to Metropolitan Transit, with a $85 contract administration and quality control fee collected each week work was performed, payble to the City in the process. In addition to the revenue above, irrigation work performed by City Staff would be invoiced to Met Transit at $70 per hour for repairs and maintenance. The above referenced administration and labor would result in monthly revenue from Metropolitan Transit to the City (spring, summer and early fall) estimated at >$410. Council Action: Motion to approve Village Green Landscapes for the 2013 mowing of The Draw, the Municipal Center and the Northstar Rail Station. And, Authorize the City Administrator to enter into such agreements with Metropolitan Transit as may be necessary for the City to provide summer outdoor landscape services at the Northstar Commuter Rail Station. Attachments RFP and specs Estimated irrigation charges Form Review Inbox Reviewed By Date Grant Riemer Grant Riemer 04/02/2013 10:14 AM Kurt Ulrich Kurt Ulrich 04/04/2013 03:40 PM