Minutes - Council - 03/26/2013 - Laserfiche WebLink

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design and construction documents for the community building at Elmcrest Park in a not to exceed amount of $22,500. Further discussion: Parks and Assistant Public Works Superintendent Riverblood stated staff, Public Safety, and Athletic Associations will be methodical in designing and sizing this building to meet needs. He stated the City has a fabulous working relationship with these volunteers who donate thousands of hours, noting tournaments span three days and result in economic benefit to the City. Park & Recreation Commission Vice Chair Angela Olsen described the beginning consideration for improvements to Elmcrest Park and stated the Commission fully supports this proj ect. Motion carried. Voting Yes: Mayor Strommen, Councilmembers Elvig, Backous, Kuzma, LeTourneau, Riley, and Tossey. Voting No: None. 7.03: Consider Lease Agreement with East Side Oil Companies Assistant Planner/Environmental Coordinator Anderson reviewed the staff report, process used for recycling of oil and antifreeze, methods for monitoring, and recommendation to approve the Land Lease Agreement with East Side Oil Companies to place a 2,000 gallon tank on the City's Public Works campus for collection of used oil, oil filters and antifreeze, subject to final review and approval as to legal form by the City Attorney. The Council indicated its support for this recycling program in this format with a lease for $1 per year, noting it is a good service to provide to residents. Motion by Councilmember Elvig, seconded by Councilmember Tossey, to authorize staff to execute a land Lease Agreement with East Side Oil Companies to place a 2,000 gallon tank on the City's Public Works campus for the collection of used oil, oil filters, and antifreeze from residents, subject to final review and approval as to legal form by the City Attorney. Further discussion: In response to the Council's questions, Assistant Planner /Environmental Coordinator Anderson explained the monitoring responsibility falls to the City to give adequate notice to East Side Oil Company to empty the tank. He indicated the telephone call would be made when the tank was one -half full. City Attorney Goodrich stated that language would be added to the lease agreement. The Council asked staff to document when the telephone call was made and the gauge reading at that point. Motion carried. Voting Yes: Mayor Strommen, Councilmembers Elvig, Tossey, Backous, Kuzma, LeTourneau, and Riley. Voting No: None. 7.04: Report from the Personnel Committee Meeting dated March 12, 2013: 7.04.01: Resolution to Hire a City Engineer and to Approve a Transition Period with the Engineering Consultant this case was approved by the City Council at the 3/12/13 meeting — no further action necessary. City Council / March 26, 2013 Page 6 of 8