Agenda - Parks and Recreation Commission - 05/09/2013

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Park and Recreation Commission Meeting Date: 05/09/2013 By: Mark Riverblood, Engineering/Public Works Information Title: Collate Stakeholder Input and Develop Concept for Elmcrest Park's Community Building 5. 1. Background: The Elmcrest Park building (and associated playground) has been in the city's Parks Capital Improvement Plan for many years, and is identified in the 2013 CIP, as an approximately $500,000 investment in the community park. Of this referenced amount, about $75,000 is anticipated to be appropriated for the play structure (at a later time in 2013). The need for a building with restrooms, storage, concessions, shelter and meeting space, is in part evidenced by the expense Northern Lights Soccer (NLS) pays each time a tournament occurs at the park for the rental and set up of tents, generators etc. The park is used April into October each year by Anoka Ramsey Athletic Association's NLS club and also by the general public and adjoining neighborhoods year -around. The park in any year serves thousands of individuals - all of which will benefit from the community building this project will deliver. In addition to the playground aspect of the 2013 project there are other costs necessary (within the $500,000 project estimate) to develop a fully functioning park building at Elmcrest and are as follows: While municipal water is within the park, connecting to this watermain will have a somewhat significant expense as a parking lot with curb and gutter will need to be crossed and replaced. This may be a minimum of $20,000. Further, a solution will need to developed for the septic system, as municipal sanitary sewer is miles distant. The system design is yet to be determined, and thus the cost is unknown, but believed to be in the range of >$10-20,000 dollars. Additional costs will be identified during the building's design phase associated with site improvements like sidewalks, landscaping, irrigation and restoration. These may be considered to represent $10-15,000 dollars. All of the project expenses will be collated and brought back to City Council once the building design and cost estimate is developed. The final generalized cost category (aside from the park building itself) is architectural services, which was approved in March, 2013 by City Council and begins the design phase of this project. Observations/Alternatives: Architectural Design - Scope of Services Architectural services will consist of three phases that will; 1) explore concepts and a schematic design process to meet the needs of stakeholders and end users, 2) project development to final design and the identification of the building's cost (estimate), and 3) the preparation of construction documents. The above work plan is detailed in the Scope of Services proposal (attached) from Studio 55 Architects, LLC (formerly known as Bissonnette Erickson Architects) as a not -to -exceed cost of $22,500. The 4th phase of architectural services, Construction Administration, would be approved by City Council when the design and construction documents are completed and the building cost estimate is presented to Council. The proposal by Studio 55 identifies this figure at a not -to -exceed amount of $6,000.