Minutes - Environmental Policy Board - 05/06/2013

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Associate Planner /Environmental Coordinator Anderson confirmed that the idea for the Expo is that the Board is a resource for the community, provides information and advocates for the environment, projects that have been worked on and will be worked on in the next year. Board Member Lewis commented that it would also be nice to ask residents what they think and what further efforts the Board could take to service the residents. He asked if something could be passed out to residents asking them to go to a website and take a short survey on the Board, noting that perhaps a door prize could be given away in return. Associate Planner /Environmental Coordinator Anderson confirmed that something could be setup through a service like Survey Monkey and slips of paper could be distributed asking residents to go to the site and take the survey. He noted that perhaps a few trees could be donated from a local vendor to use as prizes. City Council Liaison LeTourneau noted that QCTV could be used to create a loop video that could be played at the Expo event. Associate Planner/Environmental Coordinator Anderson confirmed that QCTV would love the opportunity to create something like that. He asked that everyone continue to think about ideas for the Expo to continue the discussion at the next meeting. Board Member Valentine suggested that perhaps a timeline should be laid out that could be presented at the next meeting to give Board Members a better idea of preparation and what would need to be completed at specific times. City Council Liaison LeTourneau stated that perhaps a case should be added to a future agenda that would provide the Board with the opportunity to brainstorm on the questions to include on the survey. The Board Members further discussed the type of questions and whether the questions should remain broad or focused. Chairperson Max questioned if this item would be appropriate to bring to the City Council via a workshop setting to gain input on the type of survey questions used. Associate Planner/Environmental Coordinator Anderson explained that if the questions are focused on the Board and their Work Plan priorities, that would not need to go before the Council. He noted that if the questions were broader, then the City Council opinion should be gained. Board Member Stodola stated that he will look into the idea and determine if any other Metro communities have used similar surveys that could be used as a guide. Board Member Prendergast suggested having a comment drop box that could be used to obtain resident questions and comments and noted that as a resident and parent she likes to see visual aspects that teach you something quickly. She noted that it should look fun and inviting. Environmental Policy Board / May 6, 2013 Page 4 of 8