Minutes - Council Work Session - 04/23/2013

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CITY COUNCIL WORK SESSION CITY OF RAMSEY ANOKA COUNTY STATE OF MINNESOTA The Ramsey City Council conducted a City Council Work Session on Tuesday, April 23, 2013, at the Ramsey Municipal Center, 7550 Sunwood Drive NW, Ramsey, Minnesota. Members Present: Members Absent: Also Present: 1. CALL TO ORDER Mayor Sarah Strommen Councilmember Randy Backous Councilmember Mark Kuzma Councilmember John LeTourneau Councilmember Chris Riley Councilmember Jason Tossey Councilmember David Elvig City Administrator Kurtis Ulrich Finance Director Diana Lund Parks and Assistant Public Works Superintendent Mark Riverblood Human Resources Manager Colleen Lasher Development Services Manager Timothy Gladhill Assistant to the City Administrator Patrick Brama Mayor Strommen called the City Council Work Session to order at 6:07 p.m. 2. TOPICS FOR DISCUSSION 2.01: Legal RFP Review Process City Administrator Ulrich reviewed the staff report, indicating Requests for Proposals (RFPs) for legal services were published and 14 proposals were received. He noted Bill Goodrich has had the contract for 35 years and approved most recently three years ago. The policy is to submit major contractors (legal and auditors) through RFP process every three to five years. City Administrator Ulrich stated the last time the City Council was involved with interviews, staff narrowed the firms to six, prior to interview. He suggested scheduling interviews on May 17, 2013, and asked the Council to provide direction on the process for interviewing the firms and if it would like to be involved in narrowing down the firms to six. The Council noted May 17, 2013, is the Mayor's Prayer Breakfast and also a Friday. City Administrator Ulrich suggested consideration of May 7, 2013. Mayor Strommen asked whether an RFP will also be undertaken for the HRA Attorney. City Council Work Session / April 23, 2013 Page 1 of 5