Agenda - Council Work Session - 06/11/2013

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CC Work Session 2. 2. Meeting Date: 06/11/2013 Submitted For: Mark Riverblood By: Mark Riverblood, Engineering/Public Works Title: Review Status and Direction of Elmcrest Park's Community Building Planning Background: On March 26th, 2013, City Council approved the Architectural Design and Scope of Services for Elmcrest Park's community building, consisting of three phases; 1) explore concepts and a schematic design process to meet the needs of stakeholders and end users, 2) project development to final design and the identification of the building's cost (estimate), and 3) the preparation of construction documents. As phase one concludes, and the design development aspects of the project are underway, this is the opportune timie to 'check in' to ensure City Council sentiment is in alignment with how the building project is evolving based upon stakeholder input. On the May 9th, regular Park and Recreation Commission meeting, the Commission responded to the programming questions and the input on design received from Anoka Ramsey Athletic Association and others. That discussion outline is attachment 1 (one) with consesus responses in red. Based upon the above deliberation, the proposed building size has increased* approximately 1,300 square feet from the Miller Park building (Eden Prairie), that was used as a point of beginning to discuss concepts and options. Additionally, the picnic pavilion is proposed to be larger as well (approximately 900 sq ft) based upon input from Northern Lights Soccer on the number of users relating to their program in Ramsey. *The building size increase is due in part to the size of the meeting room area proposed, and how this space relates with the other rooms and functions of the structure. Staff also notes that in addition to regular use of the proposed building's meeting space by ARAA, other organizations (like the two scout troops that have 'adopted' Elmcrest), will utilize the meeting room - and presently some groups are turned away (from existing facilities) because the city only has three conference rooms that can accommodate more than 20 people; that being the Park Center building at Central Park, and the two at the Municipal Center. Attachment 2 (two) is a snapshot of reservations for the month of September 2013 as additional background. Observations/Alternatives: Studio 55 Architects' Bruce Bissonnette and Jack Amdal will be attending the work session and will review the recent activity, the next steps, and will have preliminary cost estimates based upon all the input to date. As indicated above, the three phases that of the architectural services are; 1) explore concepts and a schematic design process to meet the needs of stakeholders and end users, 2) project development to final design and the identification of the building's cost (estimate), and 3) the preparation of construction documents - with this point in time being somewhere within Phase II. The 4th phase of architectural services, Construction Administration, would be approved by City Council subsequent to this work session topic (details discussed below) when the design and construction documents are completed and the building cost estimate (or 'Guaranteed Maximum Price') is presented to Council. The earlier