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HRA Regular Session Meeting Date: 06/11/2013 By: Bruce Westby, Engineering /Public Works Notification: No notifications were provided in regards to this item. Information 5. 2. Title: Adopt Resolution #HRA -13 -06 -107 Accepting Bids and Awarding Contract for COR TWO (Sunwood Retail) Stage 1 Improvements Background: The COR TWO (Sunwood Retail) Stage 1 (common) improvements project area is bounded by Armstrong Boulevard to the west, Sunwood Drive to the east and north, and the initial COR development to the south. The Stage 1 improvements include minor site grading and construction of private bituminous access drives and utility trunk and service lines to serve the three platted commercial parcels. On -site stormwater treatment improvements, both temporary and permanent, are also proposed. On October 16, 2012, the HRA approved a work order with Landform Professional Services, LLC to prepare plans and specifications for the COR TWO Stage 1 improvements. The plans and specifications for the Stage 1 improvements were completed and delivered to city staff on May 17, 2013, and the project was advertised for bids from May 17th through June 6th in the Anoka Union and in Finance and Commerce, as well as on -line using QuestCDN. One addendum was issued during the time the project was out for bids to address city staff's review comments. The addendum included the addition of two missing bid items, bituminous material for tack coat and premium topsoil, modified the bid unit for aggregate base class 5 from cubic yards to tons, and modified several turf establishment bid items, most notably by specifying hydroseeding instead of seeding and mulching. Observations /Alternatives: As was discussed at the April 9th and May 14th regular HRA regular meetings, one of the three platted parcels includes the proposed McDonald's USA, LLC development in the northwest corner of the project site. McDonald's informed the city that they wish to develop the site this year, with the intent of opening for business this fall. To allow McDonalds to meet this schedule, the HRA accepted plans and specifications and authorized advertising for bids on May 14th. Staff is now requesting the HRA to accept the two bids received on Friday, June 7, 2013, which were checked for errors and omissions by the design engineer, and to award a contract for the COR TWO Stage 1 improvements to the lowest responsible bidder, Douglas -Kerr Underground, LLC of Mora, Minnesota, in the amount of $241,875.50 for the base bid, or in the amount of $311,993.55 for the base bid plus alternate bid. Substantial completion of the project is anticipated to occur on or before August 2nd, with final completion on or before September 13th. As was discussed previously, McDonald's development team has indicated they are agreeable to these milestones. The HRA is being asked to consider whether to approve construction of the temporary above- ground ponds, or the permanent below ground storage chamber stormwater improvements at this time. Based on the lowest responsible bid, the cost to construct the temporary at -grade ponding improvements per the base bid will be $70,118.05 less than the permanent stormwater improvements per the alternate bid. The temporary improvements can be constructed at this time, then once a development proposal is received for the south parcel and /or the Sophia Ramsey site the permanent stormwater treatment improvements can be constructed at a later date with little sunk cost.