Agenda - Parks and Recreation Commission - 06/13/2013

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end users, 2) project development to final design and the identification of the building's cost (estimate), and 3) the preparation of construction documents. The work plan is detailed in the Scope of Services proposal, which was provided to the Commissioners from Studio 55 Architects, LLC as not to exceed a cost of $22,500. The 4 phase of architectural services, Construction Administration, would be approved by the City Council when the design and construction documents are completed and the building cost estimate is presented to Council. The proposal identifies this figure at a not to exceed amount of $6,000. A key component of the design for Elmcrest Park's community building is the Schematic Design process (Phase I), where Staff and ARAA, NLS and others carefully review all the alternatives and concepts for the building leading up to a successful final design. The purpose of this case is this Phase I activity. Parks & Assistant Public Works Superintendent Riverblood stated staff recommends that all comment received by the City, together with the Commissioner's observations and expertise in the community be discussed to inform this stage of the concept planning Studio 55 provided a memo that may be used to organize the discussion. The architect was at the meeting with a plan view concept plan to "mark -up" with dimensions and building features. Parks & Assistant Public Works Superintendent Riverblood reviewed the funding source for architectural services is up to $22,500 from the Park Trust Fund, which has a present balance of approximately $2,442,000. The Anoka Ramsey Athletic Association has committed $40,000 to the building project that would be donated toward the Park Trust Fund upon City Council's approval of the community building's construction. Jack Amdal reviewed the memorandum he and Bruce Bissonnette provided for the Commission's review. Elmcrest Park Community Building — Discussion Topics Assumptions • Durable public structure with covered picnic area similar to Miller Park buildings located in Eden Prairie. • The construction budget for the building is in the range of $375,000. • The building will have a septic system and City water. • A new playground will be built adjacent to the new building. • The building will serve the community. Parks & Assistant Public Works Superintendent Riverblood suggested after the concept estimates are determined the total may come to more than $375,000. At the point this is determined, he would like to bring that back to the Council. Programming Questions General • Should the facility be a year - round use or three- season? Commissioner Barr preferred year round, as it could be used for a variety of other things. Park and Recreation Commission /May 9, 2013 Page 3 of 14