Agenda - Council - 06/25/2013 - Laserfiche WebLink

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The estimated costs for all improvements identified in Program A and Program B of the 2013 Pavement Maintenance Program total $665,500. This includes estimated costs for the Program A (sealcoat) improvements of $412,500, and estimated costs for the Program B (wear course) improvements totaling $253,000. These estimated costs include 4% contingency costs for unknowns, and 15% indirect costs for administrative, engineering, financing, and legal costs. The 2013 budget includes $1,327,500 in the general fund for street maintenance, which is where the funds for the Program A improvements are proposed to be paid through. In 2011 and 2012, $400,000 was budgeted for sealcoating, which roughly equals the estimated costs for the 2013 Program A improvements. Whatever is left in the street maintenance fund after the Program A improvements are funded can then be applied toward the reconstruction of Garnet Street and 168th Avenue, or some other project as approved by Council. Nothing was budgeted for the Program B improvements. However, as was discussed during the June I lth HRA meeting, the remaining escrows for RTC 8th and loth Additions, which total over $179,000, are proposed to pay for construction of the Program B (wear course) improvements to RTC 8th and loth Additions. As was also discussed on June I lth, staff is researching the city's options for paying for the Program B improvements for RTC 9th Addition and will be prepared to discuss this in more detail at the time bids are received and presented to the City Council for approval and award of contract, which will likely occur on July 23rd. Actual project costs will likely be considerably less than the estimated costs presented above as several quantities were estimated on the high side. Council Action: Council is being asked to accept plans and specifications and authorize advertisement for bids for the 2013 Pavement Maintenance Program project at this time. Attachments 2013SMP Overall Exhibit 2013SMP AreaA Exhibit 2013SMP AreaB Exhibit 2013SMP AreaC Exhibit 2013SMP AreaD Exhibit 2013SMP AreaE Exhibit 2013SMP AreaF Exhibit 2013SMP AreaG Exhibit Form Review Inbox Reviewed By Date Diana Lund Diana Lund 06/20/2013 11:51 AM Grant Riemer Grant Riemer 06/20/2013 12:01 PM Kurt Ulrich Kurt Ulrich 06/20/2013 04:37 PM Form Started By: Bruce Westby Started On: 06/19/2013 11:08 AM Final Approval Date: 06/20/2013