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5. POLICY BOARD BUSINESS 5.01: Develop Questionnaire /Survey for Attendees of the Environmental Expo Associate Planner /Environmental Coordinator Anderson presented the staff report. He noted that he was also asked to develop a timeline and steps that the Board could assist with for the expo event, which was included in the packet. Chairperson Max believed that a paper survey sent home with attendees would simply end up in the recycling bin. Associate Planner/Environmental Coordinator Anderson advised that the EPB booth could have a computer station setup and Survey Monkey could be used to administer the survey. Board Member Stodola stated that at the last meeting he volunteered to find examples questions that could be used for the survey and passed out copies of the information he found online. Chairperson Max thanked Board Member Stodola for the information he gathered. The Board discussed tweaks that could be made to the language on some questions to make them more specific to the EPB and the environment. Discussion also occurred regarding the potential percentage of residents that would complete the survey. Board Member Lewis stated that however the questionnaire is composed, it should be meaningful so that the Board is able to get real information out of it. He stated that it really does not matter the percentage of residents that respond as long as meaningful information comes out of the process. Board Member Bentz noted that if Survey Monkey is used you wouldn't be able to compose a survey where people write in their own responses, as it would be hard to qualify the results. He suggested that the survey be administered on a tablet and be short with large print for easy reading. Associate Planner/Environmental Coordinator Anderson stated that to be realistic one percent of residents would be about 230 and believed that would be a great turnout for the survey. He believed that perhaps a Subcommittee should be formed to meet a few times before the next regular Board meeting to work out the direction and details of the survey. Board Member Stodola stated that the Board should first determine why the survey is being done and then craft the type of survey that would be needed to find that information. Board Member Bentz stated that in the past the Board has had to have a giveaway in order to draw people into the booth and participate in those types of things. He questioned if the City was interested in having a drawing. He stated that insulated bags are very popular and could be given away for completing the survey. Associate Planner /Environmental Coordinator Anderson agreed that a giveaway could be an idea for the event. He stated that the City had partnered with ACE Solid Waste to purchase reusable Environmental Policy Board / June 3, 2013 Page 2 of 6