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Environmental Policy Board (EPB) 5. 4. <br />Meeting Date: 08/05/2013 <br />By: Chris Anderson, Community <br />Development <br />Title: <br />Environmental Expo <br />Information <br />Background: <br />As the Board knows, the Environmental Expo is scheduled for Saturday, September 7. This case is intended to <br />cover several different elements associated with the event including the Board's booth, staffing the booth, the <br />survey, and exhibitor information. <br />Observations: <br />This is potentially the last meeting before the event, thus, the Board should be either finalizing the booth details or <br />assigning that task to one or more individuals to complete prior to the event. While there had been discussion about <br />content for the booth, it was not apparent that specifics had been determined. <br />In addition to the booth content, staffing of the booth will need to be sorted out as well. The expo event will run <br />from 1 lam to 7pm, and there should be at least one member at the booth throughout the event. However, setup and <br />take down of the booth also needs to be taken into account, so the time frame is more likely loam to 8pm <br />approximately. In the past, this has typically been split up into shifts throughout the event. <br />The survey that was reviewed at the July meeting has been revised to address comments previously received. That <br />survey is attached for final review. Based on past discussions, the intent will be to offer this survey electronically, <br />through a service such as Survey Monkey. The Board will compile the results and would intend to make those <br />available through the January/February newsletter. <br />Finally, Staff wanted to provide an update on exhibitors for the event thus far. Presently, there are six (6) <br />exhibitors confirmed. Staff is awaiting responses from about ten (10) others that have been invited. Several past <br />exhibitors have confirmed that they will not be participating this year either due to conflicts with other events or <br />just be choice. <br />Recommendation: <br />The Board should be prepared to complete the following: <br />• Finalize booth details and/or assign that task to one or more members; and <br />• Determine schedule for staffing of the booth or determine time frame to finalize this; and <br />• Finalize details of survey. <br />Action: <br />Based on discussion. <br />Attachments <br />Draft Survey Questions <br />Inbox <br />Chris Anderson (Originator) <br />Form Review <br />Reviewed By Date <br />Chris Anderson 08/02/2013 02:34 PM <br />