Minutes - Parks and Recreation Commission - 08/08/2013

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Motion carried. Voting Yes: Chairperson Olsen, Commissioners Bennett, Barr, Chubb, Fyten, and Mobry. No: None. Absent: Commissioner Minke. 5. COMMISSION BUSINESS 5.01: Receive Presentation of City's Strategic Plan Parks & Assistant Public Works Superintendent Riverblood reviewed a goal of the new Strategic Plan is timely and effective communications between staff /council /appointed commissioners. As part of that process Mayor Strommen and the Public Works Superintendent Grant Riemer will be present to provide a presentation on the Strategic Plan to the Park Commission. A copy of the letter from Mayor Strommen outlining the process and the Strategic Plan and presentation were provided to the Commissioners. Mayor Strommen invited the Commission to ask any questions and offer feedback. She provided an explanation of the purpose of the Strategic Plan and the goals. Public Works Superintendent Riemer provided a review of the Accomplishments /Outcomes and the Strategic Action Plan Visionary Structure, Building Blocks and Strategic Imperatives. Public Works Superintendent Grant Riemer also reviewed the Action Plan Strategic Initiatives. He continued by reviewing the Roles and Responsibilities assigned, Boards and Commissions Roles and Responsibilities, Budget, Measurement and Reporting. He presented the 2013 -2015 Balanced Score Card, which will be how the City is judged by the residents. Mayor Strommen reviewed the Success Factors and thanked the Commission for the opportunity to share the Strategic Plan. Commissioner Bennett thanked Mayor Strommen for her presentation. He stated he appreciates the business approach and in this case, the clients are the residents of the City of Ramsey. Parks & Assistant Public Works Superintendent Riverblood thanked Mayor Strommen and Public Works Superintendent Riemer for their presentations. He stated he realizes the amount of work that went into the Strategic Plan. 5.02: Recommend Cash Contribution Rates for Park Dedication and Trail Fees For 2014 Parks & Assistant Public Works Superintendent Riverblood explained that any time new development occurs within the City of Ramsey, the subdivision or parcel is evaluated for parks and trail needs. If parkland is not needed, the City of Ramsey will accept cash in lieu of physical park dedication. The cash payment is then used for current /future park development. The same evaluation of the physical need versus a cash equivalent is true for both Park Dedication (land or cash) and Trail Fees (trail construction or cash). Dedication is calculated based on the size of a development and the density, as well as residential versus commercial /industrial rates; and is listed within the City's annual Rates and Charges. Park and Recreation Commission / August 8, 2013 Page 2 of 6