Agenda - Council - 08/08/1989 - Closed Executive Session and Regular Meeting

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City of Ramsey 15153 NOWTHEN BOULEVARD N.W., RAMSEY, MINNESOTA 55303 · (612) 427-1410 August 2, 1989 Mr. Kenneth W. Malloy, CPA Partner-in-Charge Pannell Kerr Forster 400 Park National Bank Building 5353 Wayzata Boulevard Minneapolis, Minnesota 55416 Dear Mr. Malloy: We are looking forward to your review of the management letter at our council meeting on August 8, 1989. The meeting is scheduled to start at 7:30 p.m., and it is expected this review (Case #4) will begin shortly thereafter. To better prepare for this review, I would like to respond to your comments as contained in the management letter. Certificate of Achievement for Excellence in Financial Reporting You have received a copy of Mr. Hartley's letter of June 22, 1989, which addresses this subject. General Accounting S_vstem and Staffino Allocalion of revenues and expenses are now posted on a timely basis. accounts receivable consists of three different types of receivables: bills, and miscellaneous billings. Follow-up on utility billing, fire During the last half of 1988 and to date in 1989, utility billing has been followed up promptly. During 1988, there was no follow-up on the fire and miscellaneous billings issued prior to 1987. Efforts were devoted to the most recent (1987 and 1988) invoicing as most of the information was complete. Early in 1989, all outstanding fire bills were identified with the Property ID number; the Finance Office now reports outstanding fire bills when performing assessment searches. This has resulted in collection of many outstanding bills. The Finance Office is currently reconciling all outstanding invoicing issued prior to 1987, and notification of outstanding balances will be issued shortly. The Finance Office is now in the process of converting financial data to a new computer system. We expect the conversion to be complete by mid-September. The Fund and Budget softwear selected provides for interim reporting with relative ease.