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Further discussion: Councilmember Elvig stated that he was not sure what adopting the <br />information does for the City. Councilmember Cook replied that the document is simply a report <br />that once the Council accepts the information can be used for planning purposes. <br />Councilmember Elvig inquired if the document presented to the Council could be used for <br />planning purposes. Mr. Biske explained that the document is strictly a recommendation from the <br />Anoka Conservation District. City Attorney Goodrich noted that the Council would only be <br />receiving a document not adopting any policy. City Administrator Norman stated that he would <br />strongly discourage moving quickly on changing a Task Force to a Commission because that <br />changes the function of the City. Councilmember Strommen replied that she was only <br />recommending that they discuss the issue sooner than later. <br /> <br />Motion carried. Voting Yes: Mayor Gamec, and Councilmembers Cook, Strommen, Elvig, <br />Kurak, Pearson, and Zimmerman. Voting No: None. <br /> <br />Mayor Gamec recessed the regular meeting of the City Council at 8:45 p.m. <br /> <br />Mayor Gamec called the regular meeting of the City Council back to order at 8:55 p.m. <br /> <br />Case #8: Sunfish Lake Planning Area <br /> <br />Parks/Utilities Supervisor P-hverblood stated that the purpose of the case was to initiate concept <br />planning for the City owned land west of Sunfish Lake. A request for Proposal was developed <br />that outlined the expected tasks for the project. This included having a defined public <br />participation process. Three proposals were received and ranked by staff and the <br />recommendation by staff was to retain Dahlgren, Shardlow and Uban, Inc (DSU) for this project. <br />This firm is estimating a total project cost of $38,200 and up to several thousand in <br />reimbursables. DSU's estimate is higher than the other proposals - however, staff feels that <br />DSU's proposal is more comprehensive and also fully meets Councils desire for public <br />participation. One key element would be the establishment of a Task Force/Advisory Group. (It <br />should be noted that DSU's proposal states full flexibility in this area as well as agreement to <br />amend the project cost according to the City's work direction.) If an advisory panel is desired by <br />Council, a nine-member task force could consist Of: <br />- Two or three residents <br />- One or two Council member(s) <br />- One or two Park Commissioner(s) <br />- One Planning Commissioner <br />- One Housing Committee member <br />- Two Staff members <br /> <br />The Park Commission recommended at their March 13, 2003 meeting to appropriate <br />approximately 15% of the expected Park Dedication proceeds from Village of Sunfish Lake for <br />this planning endeavor. 15% of the $232,200 in Park Dedication fees is $34,800 and, therefore, <br />fairly consistent with DSU's proposal. Council may decide to allocate up to $45,000 for planrdng <br />services, (pursuant to DSU's proposal) or direct staff to modify the scope of work to meet a <br />lesser budget. <br /> <br />P30 <br /> <br />City Council/October 28, 2003 <br /> Page 12 of 17 <br /> <br /> <br />