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considered whether it would fit on this site. Mr. Schwartzman explained that placing the <br />building pad is then considered to assure adequate turning movements for the largest piece of <br />equipment, in this case the aerial ladder truck. He presented a two -story (more expensive) and a <br />single -story (more efficient) application and floor plan layout. Preliminary cost estimates were <br />then determined for hard and soft costs. Mr. Schwartzman presented the updated proposed <br />schedule that included the steps involved to design a project and how long each step would take. <br />He stated they typically tour newer fire stations as a group to determine what does and does not <br />work well. <br />Councilmember Kuzma arrived at 5:58 p.m. <br />Mr. Schwartzman completed an explanation of the steps contained in the schedule, noting with <br />each step a cost estimate is calculated to assure it remains within what has been approved by the <br />Council. He estimated eight to ten months of construction, meaning if approved in October of <br />2013 and bid next summer, Fire Station #2 would be completed the summer of 2015. Mr. <br />Schwartzman stated next steps at this point are to finalize purchase of the property (already <br />completed), complete a site survey, conduct geotechnical borings of the site, finalize <br />architectural and engineering contract and project schedule, research zoning and planning <br />requirements, design and client team kick -off meeting, and schematic design phase and cost <br />estimates. Mr. Schwartzman displayed and described diagrams of the Rochester fire station and <br />process used by that city. <br />City Administrator Ulrich stated staff recommends retaining BKV, moving to the schematic <br />design phase, and to negotiate the fee for that, which is estimated at $20,000. He stated a <br />schematic design should be good for five years so it could be held off for budget reasons or the <br />sale of the old City Hall property, if applicable. City Administrator Ulrich stated another option <br />is to go out for RFPs; however, it would cost additional for staff time. He asked for Council <br />feedback on whether they were comfortable with using BKV as the architect and the next steps. <br />Councilmember Tossey arrived at 6:07 p.m. <br />Councilmember LeTourneau stated he understands Fire Station #2 is in the CIP and anticipated <br />in the 2014 budget and asked what is the actual need, and why now. <br />Fire Chief Kapler stated a new fire station has been in the CIP but pushed out as the decision <br />process has been underway. He stated it was discussed when the City moved out of the old City <br />Hall but it did not seem like the right time to do it. Fire Chief Kapler stated the existing building <br />no longer serves the needs of the Fire Department and is not efficient. <br />Mr. Schwartzman stated if the new fire station is not available, it may hold up the sale or use of <br />the old City Hall. <br />Councilmember LeTourneau stated he is trying to tie it into public safety and need of the <br />community and not tie it into future use of the City Hall site. <br />City Council Work Session / October 8, 2013 <br />Page 2 of 7 <br />