Agenda - Council - 11/12/2013 - Laserfiche WebLink

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above contracted construction costs), and up to $13,858 may be directed back to the Park Trust Fund. . Additionally, it is noteworthy to point out that the Class-V aggregate base for the trail (loaded and hauled by the contractor), was specified for the project from that material acquired as part of the Bury and Carlson early lease termination agreement. This has now been documented to have saved the city $11,844 on the first project for which this material was specified. This project must be complete, with all expenses incurred and paid for, before the end of June 2014 in order to receive DNR reimbursement. Liquidated Damages in an amount up to $100,000 are included within the contract documents to ensure this project is completed on time. Additionally, approval by Council of the Resolution and this case, shall be direction to Staff to identify with the contractor a programmatic project schedule which shall be referenced within the contract. This mutually agreed upon schedule shall be 'extra' enforceable insurance that the City's project remains a priority of the contractor, and thus assures success. The City is required to award the project to the lowest "qualified" bidder. Past project performance issues with any particular contractor do not by themselves mean that they are not qualified to receive the bid. Their have been some issues apparent on other projects involving the low bidder, however, City needs to enforce performance through the contract, inspections, and financial guarantees. Staff will be prepared to answer questions about this process as desired. Funding Source: Primary funding is from the Minnesota DNR's Local Trail Connections program in the amount of $100,000. The balance of the costs will be from the Park Trust Fund which had a beginning -year balance of approximately $2 million dollars. The precise amount is yet to be identified as some contracted engineering costs will be expensed from the fund for construction staking etc.; and thereafter, grant reimbursements (50%) will be sought for administration and engineering - with the net impact to the Park Trust Fund estimated to be between $72,283 and $86,141.02. Recommendation: Staff recommends approving Resolution #13-11-187 accepting the bid and awarding the contract for the construction of the Central Park to Alpine Drive Trail. Action: Motion to approve Resolution #13-11-187 accepting the bid and awarding the contract for the construction of the Central Park to Alpine Drive Trail to North Metro Asphalt & Contracting. Attachments Trail location exhibit award memo Resolution #13-11-187 Form Review Inbox Reviewed By Date Grant Riemer Grant Riemer 11/06/2013 02:25 PM Kurt Ulrich Kurt Ulrich 11/07/2013 03:24 PM Form Started By: Mark Riverblood Started On: 10/31/2013 03:23 PM Final Approval Date: 11/07/2013