Agenda - Council Work Session - 11/12/2013

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GENERAL INSTRUCTIONS 1. The proposal must be submitted in a sealed envelope marked "Real Estate Broker Services" to the City Clerk's office, 7550 Sunwood Drive NW, Ramsey, Minnesota 55303 on or before 3:00 p.m. on October 21, 2013, at which time they will be publically opened and read. Proposals will then be forwarded to a Selection Committee established by the City of Ramsey. The Selection Committee will review the proposals and develop a list of finalists to interview. The Applicants are responsible for ensuring that their proposal, however submitted, is received on time and at the location specified. 2. To be considered, firms must submit a complete response to the RFP in the form requested. Firms not responding to items requested in the RFP or indicating exceptions to such items may have their submittals rejected. 3. The City of Ramsey reserves the right to reject any and all proposals, or any parts thereof, or to waive any informality or defect in any bid if it is in the best interest of the City of Ramsey. All proposals, plans, and other documents submitted shall become the property of the City of Ramsey. Responses to this RFP are considered public information and are subject to discovery under the Freedom of Information Act. 4. Respondents are responsible for their own expense in preparing, delivering or presenting a proposal, and for subsequent negotiations with the City of Ramsey, if any. 5. All questions may be directed to the following contact person: Kurt Ulrich, City Administrator, phone (763) 433 -9845, fax (763) 433 -9898, email kulrich @ci.ramsey.mn.us. SCOPE OF SERVICES The successful firm shall agree to contract with the City of Ramsey to provide the following: • Develop strategies for sale of designated City -owned properties (such as conducting a study of comparable properties); • Develop marketing materials (electronic and /or hard copy) to advertise sites for sale, distribute the materials to potential buyers via the appropriate form(s) of media and report results to the City of Ramsey on an agreed upon frequency; • Advise the City of Ramsey related to strategies to promote and sell the designated sites. Public presentations may be required. • Participate in site tours of City of Ramsey -owned property that is for sale for potential buyers; • Analyze offers from potential buyers and advise the City of Ramsey with respect to negotiations; • Represent the City of Ramsey in negotiations with a prospective buyer from the time of offer until closing; • Coordinate real estate transaction closings; and • Handle all other customary activities and services associated with real estate transactions. RFP, Real Estate Broker Services: City of Ramsey 09/30/2013 Page 3 of 4