Agenda - Council - 07/24/1990 - Laserfiche WebLink

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RAMSEY LIONS CLUB P. O. BOX 771 RAMSEY, MN 55303 MINNESOTA LAWFUL GAMBLING LICENSE 01203 OPERATING PROCEDURES & CONTROLS GAMBLING MANAGER - RAMSEY LIONS INVENTORY ACQUISITION AND CONTROL · Purchases gambling equipment and supplies from distributors licensed by the State of Minnesota. Verify license number of the distributor. · Complete inventory records for all items received, Records should verify that all purchases were properly authorized, received, and put into play. · Maintain control and custody of the keys to the storage area and secured gambling equipment. · Maintain a list of persons authorized to have access to the storage area. Update the list as necessary. · Count and record items taken from inventory on the inventory records. · Take a physical count of inventory at the end of each month. · Investigates and resolves on site shortages of inventory or funds. · Maintain a list of persons authorized to purchase gambling equipment and supplies. GAMING OPERATIONS CONTROL · Gambling Manager has the authority to hire and fire gambling personnel. Salary levels shall be within ranges approved by the Ramsey Lions Club. · Maintain a list of persons authorized by the Ramsey Lions to conduct lawful gambling sales at the licensed locations. · Trains or makes sure that all gambling employees are properly trained. · Insures that all personnel are working within the parameters set forth by the appropriate policies and procedures. · Post the house rules. · Deposit and record net balance cash and secure the cash in a safe until it can be deposited. · Prepare and make deposits in a timely manner. · Negotiates leases for sites within guidelines set forth by the state. · Review the game shift audit form prepared by each operator after shift/day closeout. Review for ~ accuracy, long/short condition of each game. Determine if any action is req. t~ired. FUND CONTROL AND RECORD · Complete final record of each completed game and record the information onto the Form B forms by site that are used for inventory control. Audit the information on the preliminary profit computation form furnished by the Game Auditor. Reconcile any differences. ACCOUNTING AND MONTHLY REPORTS · Maintain separate checking accounts for each licensed site. · Sign all checks from gambling checking accounts. Each check must contain two signatures from 1) Gambling Manager, 2) President, 3) Secretary, or 4) Treasurer of the Ramsey Lions Club. · Maintain deposit records for the .checking accounts for each licensed site. · Maintain expense records. · Reconcile and maintain monthly bank statements. · Prepare monthly tax returns, all required forms, for each site and a combined tax return for all locations. · Prepare and present monthly reports to the Ramsey Lions Club. · Prepare and present the budget of proposed allowable expenses and lawful purpose expenditures to the Ramsey Lions Club for their approval. · Investigate variances and document reasons for all variances from all reports, accounts, preliminary game profit reports completed by the Game Auditor, and any other source.