Agenda - Public Works Committee - 12/03/2013

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trail connection on the north side of Alpine Drive, thereby avoiding the need to reconstruct any portion of Alpine Drive outside the current project limits. Existing Trails — Any existing trails impacted by this project will be replaced with identical trail sections having the same width and pavement section, and new ADA compliant pedestrian curb ramps will be installed on all pedestrian facilities in all 4 corners of the intersection. Estimated Project Costs: The estimated construction cost of the total project is $1,567,079.20. Federal funds are available for this project and are capped at $936,000. The federal funds shall be split based on the ratio of eligible cost incurred by each party to the total eligible project cost. Eligible costs are the costs of items that can participate in federal funding as shown on Exhibit B of the attached JPA. The total estimated construction cost to the City is $233,607.00 (prior to application of federal funds available). After federal funding percentage is applied, the cost to the City for our share of the construction costs of the project is $98,897.00 ($233,607.00 minus $134,710.00, the federal funds available to the City). The City participation in construction engineering will be at a rate of eight percent (8%) of our designated construction share of $233,607.00, which equals $18,688.56. In summary, the total City share of this project before federal funds are applied is $252,295.56 which includes construction and construction engineering costs. The total cost to the City after federal funds are applied, including construction engineering which is not eligible for federal funding, is $117,585.56. Upon award of the contract, the City shall pay to the County, upon written demand by the County, ninety five percent (95%) of its portion of the cost of the project estimated at $111,706.28. Prior to billing, this estimate will be updated by the County to reflect the actual bid prices as awarded. An updated cost estimate shall be provided to the City at the time of billing. The City's share of the cost of the project shall include only construction and construction engineering expense and does not include engineering design and administrative expenses incurred by the County. Upon final completion of the project, the City's share of the construction cost will be based upon actual construction costs. If necessary, adjustments to the initial ninety five percent (95%) charged to the city will be made in the form of credit or additional charges to the City's share. Also, the remaining five percent (5%) of the City's portion of the construction costs shall be paid. Alternatives: Alternative # 1 — Recommend that the City Council approve the draft JPA as written. Alternative #2 — Recommend that the City Council approve the draft JPA with the following modifications; Alternative #3 — Recommend that the City Council deny approval of the draft JPA at this time. Funding Source: Funding splits for this project will be apportioned as indicated in the Joint Powers Agreement using Anoka County's standard cost sharing policy. The City's share would be funded using a mix of Municipal State Aid Funds, Park and Recreation Funds, and Water Utility Funds. The City's total costs are estimated to be $117,585.56 (construction and construction engineering). This total reflects a reduction of $134,710 due to the application of federal funding received by Anoka County for this project. Recommendation: